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RECMGMT-L  October 2004, Week 1

RECMGMT-L October 2004, Week 1

Subject:

Records analyst job vacancy (Utah)

From:

Glen Fairclough <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 7 Oct 2004 16:16:59 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (108 lines)

Please excuse cross posting

     The following announcement for a records analyst (archivist II) is
posted in the Utah Job Match web site, https://statejobs.utah.gov/,
which provides applicants with 24/7 online access to position vacancies
within the State of Utah. To apply, individuals must first create a Utah
Job Match online job seeker account via the web site. All questions
about the vacancy should be directed to Sharon Reynolds, 801-538-9799,
[log in to unmask]

https://statejobs.utah.gov/jobAnnouncement.jsp?rid=2647
Job Announcement
ARCHIVIST II

Working Title: RECORDS ANALYST
Salary Range: Step 41 ($ 13.92) to Step 58 ($ 22.09)
Number of openings: 1
Application Period: 10/7/2004 - 10/20/2004
Agency: Dept Administrative Services
Location: Utah State Archives Building 346 South Rio Grande Street (450
West) Salt Lake City, UT 84101
Benefits: Benefits include pension plan, health, dental, and vision
coverage, life insurance, 401K, educational assistance, flexible
schedule, and annual, sick and holiday leave.
Part/Full Time: Full Time
Position Availability: Public Recruitment

     Job characteristics: Incumbents in this job provide records
management services to state agencies including identification,
description, appraisal, scheduling and classification of records series
and agency records management systems in accordance with State Archives
policies; appraise and evaluate records for administrative, fiscal,
legal, historical and research values; and assist agency representative
in micrographic technology including guidelines for filming public
records, and assessing agency micrographic needs. Specific
responsibilities also include providing training to agency records
officers and others regarding all aspects of records management, as well
as the Government Records Access and Management Act (Grama). Creating
reference material and maintaining and updating the State General
Records Retention Schedule. Necessary skills include ability to
effectively interact with State employees assigned records related
duties, writing skills, and ability to perform legal and general
research.

     Tasks: Coordinates and/or acts as a liaison between agency or work
unit and other agencies, work units, organizations, suppliers, etc.
Acts as a resource to provide information or determine the most
effective way of meeting the needs of management, staff, clients or
customers.  Performs descriptive and subject cataloging; creates
original cataloging systems; consults with public and school libraries
and state agencies on problems in cataloging and collection management;
performs general consulting with public libraries.  Provides technical
assistance on agency issues, services, program(s), and/or computer
hardware and software, etc.

     Qualifications (includes knowledge, skills, and abilities required
upon entry into position and trainable after entry into position):
Knowledge of or Skills/Ability to principles, theories, and practices of
archiving; deal with people in a manner which shows sensitivity, tact,
and professionalism; develop and/or implement new
policies/procedures/standards and/or rules/regulations; laws governing
access to public and private records (Government Records Access and
Management Act); research methods, techniques, and/or sources of
information; communicate information and ideas clearly, and concisely,
in writing; read and understand information presented in writing;
principles, theories, and practices of records management; principles
theories and practices of micrographic technology; speak clearly,
concisely and effectively; listen to, and understand, information and
ideas as presented verbally.

     Other Requirements: Risks which require the use of special safety
precautions and/or equipment, e.g., working around operating machines,
working with contagious diseases or hazardous chemicals, etc.  The work
requires some physical exertion such as long periods of standing;
walking over rough terrain or rocky surfaces; recurring bending,
crouching, stooping, stretching, reaching, or similar activities;
recurring lifting of moderately heavy items such as typewriters and
record boxes. The work may require specific but common physical
characteristics and abilities such as lifting up to 50 pounds,
above-average agility, and dexterity.

Additional Preference:
Physical Requirements: Moderate
Working Conditions
On-call: [ None ]
Travel: [ None ]
Safety Sensitive: [ None ]
FLSA Status: FLSA Non-Exempt
Probationary Period: 12 months

Contact:
Sharon Reynolds
801-538-9799
[log in to unmask]


--------------
Glen Fairclough, [log in to unmask]
Processing & Reference Archivist
Utah State Archives and Records Service
346 S Rio Grande Street
Salt Lake City, UT 84101-1106
(801) 531-3841
(801) 531-3854 (fax)
http://archives.utah.gov

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

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