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Subject: 3 Day Course in Document Imaging and Document Management: Spring 2005, Summer 2005
From: Steve Gilheany <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Thu, 10 Mar 2005 09:21:34 -0800

text/plain (179 lines)

3 Day Course in Document Imaging and Document Management:
Spring 2005, Summer 2005

All of the printed class materials are available free on the Internet for
those who cannot attend the class:
[] Also available as a
customized, on-site course.  All of the materials can be downloaded with a
single click and then printed with a single click.  The materials are in a
full text searchable PDF file.  All acronyms are spelled out.  You can also
download the materials as native Microsoft Office files so that you can
incorporate these materials in your presentations, publications, or papers.

Graduate students in library science, persons traveling from Africa, and
native persons of the United States, Canada, Australia, and New Zealand are
encouraged to submit proposals to participate in the presentation of the
class.  Please contact the instructor for details.

The Next Two Courses:

Three days (Spring 2005): Friday, April 29, 2005, 8:00 AM to 5:00 PM,
Saturday, April 30, 2005, 8:00 AM to 5:00 PM, and Sunday, May 1, 2005, 9:00
AM to 5:00 PM at the downtown Los Angeles, Conference Center at Cathedral
Plaza, Conference Room 5, at 555 West Temple St., Los Angeles, CA 90012,
(213) 680-5273.  Slight changes to the beginning and ending times may be
made. Please see below for a detailed course description.

Same 3 day schedule starting Friday, July 15, 2005 (Summer 2005) in Los

Please see the website for the course description, location, and nearby
hotels.    The class description is at


This course is for managers who have been assigned to manage a document
imaging system, and must start immediately, but can spend three days to
study the subject and its background.  This course is designed to assist
managers to be more effective in bringing the immediate and long term
benefits of document imaging and document management to their organizations
and to their organizations' clients, customers, and constituents.  Students
will gain an understanding of how document imaging can be used and managed
in both small and large-scale organizations.  Document imaging is the
process of scanning paper or microfilm documents.  Document imaging moves
the documents from their hard-copy format on shelves and in file cabinets to
a digital format stored in computer based document repositories.  Document
management organizes scanned documents, paper documents, and born-digital
documents in their native-format, for compliance with records retention
requirements, including permanent preservation.  This course provides an
understanding of the details that there is often no time to review in the
rush to implement a system.  The course content is intended to be useful to
students in their professional work for twenty years into the future and is
also intended to be useful for planning to preserve digital documents
forever.  The course may be too broad for those students seeking to learn a
specific software application.  Students will learn about the technology of
scanning, importing, transmitting, organizing, indexing, storing,
protecting, searching, retrieving, viewing, printing, preserving, and
authenticating documents for document imaging systems, and archives.  Image
and document formats, metadata, XML (eXtensible Markup Language),
multimedia, rich text, PDF (Portable Document Format), GIS (Geographic
Information Systems), CAD (Computer Aided Design), VR (Virtual Reality) and
GPS (Global Positioning System) indices, image enabled databases, data
visualization, finite element analysis models, animations, molecular models,
RAM (Random Access Memory) based SQL (Structured Query Language) databases,
knowledge management, data warehousing, records inventories, retention
schedules, black and white, grayscale, and color scanning, OCR (Optical
Character Recognition), multispectral imaging, audio and video digitizing,
destructive (lossy) and non-destructive (lossless) compression, digital
signatures and seals, encryption, the three components of vision:
resolution, color, and motion, the imaging technology of continuous tone,
halftoning, dithering, and pixels, RAID (Redundant Array of Inexpensive
Disks) fault tolerance, ECCs (Error Correcting Codes for RAID, CD, and DVD),
and mirrored site disaster planning will be discussed.  System design issues
in hardware, software, networking, ergonomics, and workflow will be covered.
Emerging technologies such as the DVD Digital Video Disc, HDTV (High
Definition TV), and very high speed Internet, intranet, and extranet links,
Internet protocol stacks, and Internet 2 will be presented.  The course will
include the DVD's role in completing the convergence of the PC and
television, the convergence of telephony, cable, and the Internet, the
merging of home and office, the merging of business and entertainment, and
the management of the resulting document types.  Can everything be
digitized?  The course follows Shakespeare through being (or not to be),
love, wisdom, knowledge, information, data, bits, and discernable
differences (optical disc pits).  Many professionals including records
managers, librarians, and archivists work with document management issues
every day.  While not limited to these professionals, this course builds on
the broad range of tools and techniques that exist in these professions. The
class content is designed so that students can benefit from each part of the
class without fully understanding every technical detail presented.  This
course is designed for non-technical professionals.  Several system designs
will be done based on system requirements provided by the students.  System
designs are done to provide an understanding of the design process, not to
provide guaranteed solutions to specific problems.  There is no hands-on use
of scanning equipment.  The course is designed to improve the ability of
non-technical managers to participate in, and to direct, technical
discussions. Instructional techniques include storytelling, iconic objects,
and videos.  There will be a visit to a working records center and archive.
Interaction between students is considered an important part of the learning

The course covers a wide variety of materials and provides a foundation for
understanding the many types of document management.  However, some people
might find the materials presented too broad for their purposes. If, in the
course materials, you find a single area of great interest to you, but you
have no interest in the other topics, it might be better if you included
just a portion of the class in a self-study plan.  Because the technology
continues to evolve rapidly, and the spread of technology is also occurring
rapidly, the course continues to evolve and is different each time it is

Instructor:  [log in to unmask], BA CS, MBA, MLS
Specialization in Information Science, CDIA (Certified Document Imaging
System Architect), CRM (Certified Records Manager), California Adult
Education teaching credential, Sr. Systems Engineer, 20 years of experience
in digital document imaging.

These courses are presented in English.  Enrollment is limited.  Please call
+1 (310) 937-7000 for questions about the course.  All enrollments are on a
space available basis, with consent of the instructor.  The cost of the
course is USD $675.00, includes a printed copy of the course materials, and
is fully transferable to another person or to a future course.  Satisfaction
guarantee: a full refund will be made to attendees up to two weeks following
the end of the course.  The course fee includes unlimited attendance at
future classes for review and refresh of the material covered.  The course
carries no credit.  It is suggested that students submit the course
materials for continuing education credit review by their professional
organizations.  Students are encouraged to read the course materials and to
speak with the instructor to determine if the course will be suitable for
their purposes.  Archive Builders disclaims all responsibility beyond the
presentation of the course materials.

Because there is no charge for making a room reservation, and room costs
increase when availability is limited, students are encouraged to make
reservations as early as possible.  The course materials are updated from
time to time, please check the version numbers.  Please check the website
for information on nearby hotels:

The instructor has taught classes similar to this course to document imaging
users and managers, in legal records management, to librarians and
archivists, and to various industry groups.  He has worked in digital
document management and document imaging for twenty years.  His experience
in the application of document management and document imaging in industry
includes:  aerospace, banking, manufacturing, natural resources, petroleum
refining, transportation, energy, federal, state, and local government,
civil engineering, utilities, entertainment, commercial records centers,
archives, non-profit development, education, and administrative,
engineering, production, legal, and medical records management.  At the same
time, he has worked in product management for hypertext, for windows based
user interface systems, for computer displays, for engineering drawing,
letter size, microform, and color scanning, and for xerographic,
photographic, newspaper, engineering drawing, and color printing.

The following is an example of the course materials available at
[]. There are also
several papers that describe various document management topics in prose.

Computer storage requirements for various digitized document types:

1 scanned page (8 1/2 by 11 inches, A4) = 50 KiloBytes (KByte)
(on average, black & white, CCITT G4 compressed)

1 file cabinet (4 drawer) (10,000 pages on average) = 500 MegaBytes (MByte)
= 1 CD (ROM or WORM) 2 file cabinets = 10 cubic feet = 1,000 MBytes = 1
GigaByte (GByte) 10 file cabinets = 1 DVD (WORM)

1 box (in inches: 15 1/2 long x 12 wide x 10 deep) (2,500 pages) =
1 file drawer = 2 linear feet of files = 1 1/4 cubic feet = 125 MBytes
8 boxes = 16 linear feet = 2 file cabinets = 1 GByte

Steve Gilheany, CRM, CDIA
Contact:  [log in to unmask]  (310) 937-7000

List archives at
Contact [log in to unmask] for assistance

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