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RECMGMT-L  June 2006, Week 1

RECMGMT-L June 2006, Week 1

Subject:

Utah record retention requirements for Personnel Files.

From:

Chris Browne <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Tue, 6 Jun 2006 11:32:57 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (51 lines)

Hi everyone,

I've been a member of this list since starting my current position nine
months ago, and I've even posted once or twice, but I figured before
this post a brief introduction is in order: my name is Chris Browne, and
I work as a records research specialist developing domestic and
international records retention schedules and policies for a large
semiconductor manufacturer with a global presence. I am located at the
Company HQ in Boise, Idaho, and I'm proudly a member of the local ARMA
chapter (Boise Valley Chapter.)
 
Having said all that, I have a research project that I hoped one of the
knowledgeable professionals here might be able to help me with. We
recently formed a joint venture with another chip manufacturer, and the
HQ for the JV is in Utah. A good number of employees termed from our
company in order to become permanent employees of the JV. Our HR group
is working on a process to handle the personnel files for these termed
employees. They would prefer to have them sent immediately to our HR
office so that they are not being retained by the JV (we consider them
to be property of the Company and the information within private and
confidential, and consider it in the bests interests of both the Company
and the former employees involved for the protection of their personal
data); however, our personnel records project manager believes that
there may be a Utah statute that requires that personnel files of
separated employees be kept on site and accessible for at least six
months after the separation date.

I have researched this topic ad naseum, having reviewed the Utah Codes
and Googled searches with every imaginable parameter; furthermore, I
have access to Don Skupsky's software 'Legal Requirements for Business
Records' and have searched it exhaustively. None of my research has been
able to turn up a statute requiring personnel files of separated
employees being kept on site. Is anyone on this list familiar with such
a requirement, or is there perhaps another source that you could refer
me to in order to research further? I'm at wits end.

Any help you could offer would be greatly appreciated!

Chris Browne
Records Research
Micron Technology, Inc.
Email:	[log in to unmask]
Phone:	(208) 363-3672
Pager:	707-7659

Confidential and Proprietary Information



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