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Subject: Re: offsiteboxes/ sheet filing
From: "Allan, Liz" <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Fri, 1 Dec 2006 10:04:30 -0600
Content-Type:text/plain
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text/plain (68 lines)


Karen -- I work for a record management firm in California and we have
helped our clients with this problem in two different ways.

1.  Client sends loose sheets to us for drop-filing into the files we
have in storage.  By 'drop-filing', I mean we place the loose sheet in
the file but do not file it in order with the other papers and do not
prong it into the file.
2. Client sends loose sheets to us to inventory each individual sheet .
When the client requests a file, we pull the file number up on our
tracking system and can see both the file and any inventoried loose
sheets.  We pull the file and the loose sheets and return all of it to
the client. 

Liz

Liz Allan, RHIA
Director of Client Programs
SOURCECORP Deliverex
San Jose, CA
[log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Karen L. Sanchez
Sent: Thursday, November 30, 2006 7:47 PM
To: [log in to unmask]
Subject: [RM] offsiteboxes/ sheet filing

Does anyone have any suggestions for loose sheet filing for files that
are at an offsite storage facility.  It's impossible for us to call back
every box just to place the filing into the proper place.  At the moment
we have the filing sitting on the shelf and we check our shelves every
time a box is pulled back, but that doesn't seem to help much.

Thanks,
Karen

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<font size="1" face="arial">This message (including any attachments) may contain confidential or otherwise privileged information and is intended only for the individual(s) to which it is addressed. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. Please notify the sender immediately by e-mail if you have received this e-mail by mistake and delete this e-mail from your system. E-mail transmission cannot be guaranteed to be secured or error-free as information could be intercepted, corrupted, lost, destroyed, arrive late or incomplete, or contain viruses. The sender therefore does not accept liability for any errors or omissions in the contents of this message or that arise as a result of e-mail transmission. If verification is required please request a hard-copy version from the sender.

SOURCECORP, Incorporated
www.srcp.com
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