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RECMGMT-L  September 2007, Week 3

RECMGMT-L September 2007, Week 3

Subject:

Records Analyst Job Vacancy (Utah)

From:

Glen Fairclough <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Tue, 18 Sep 2007 11:50:37 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (52 lines)

Please excuse cross posting
 
     The following announcement for a records analyst (archivist II) is posted in the Utah Job Match web site, https://statejobs.utah.gov/, which provides applicants with 24/7 online access to position vacancies within the State of Utah. To apply, individuals must first create a Utah Job Match online job seeker account via the web site. All questions about the vacancy should be directed to Mary Ann Davis, 801-538-3062, [log in to unmask] 
 

https://statejobs.utah.gov/jobAnnouncement.jsp?rid=14621 
Job Announcement
ARCHIVIST II
 
Working Title: RECORDS ANALYST
Salary Range: Step 41 to Step 58 (Entry is $15.29)
Number of openings: 1
Application Period: 09/12/2007 - 09/26/2007
Agency: Department of Administrative Services
Location: Utah State Archives Building 346 South Rio Grande Street (455 West) Salt Lake City, UT 84101-1106
Benefits: The benefits package includes a pension plan; health, dental, vision, and life insurance; 401(k) and 457 accounts; and generous annual, sick, and holiday leave.
Part/Full Time: Full-time position working 40 hours per week. Only those invited to interview will be contacted. New hires and rehires are required to enroll in Direct Deposit to have their pay deposited into a financial account.
Position Availability: Public Recruitment
     Job characteristics: Incumbents in this position provide records management services to government agencies including identification, description, appraisal, scheduling and classification of records. Assist agencies in establishing records management systems in accordance with State laws and policies. Serve as a liaison/ problem solver between government agencies and the State Archives. Specific responsibilities also include the ability to train agency records officers and others regarding all aspects of records management, as well as the Government Records Access and Management Act (GRAMA). Must be able to help in the creation of new and innovative training and reference materials for agencies. Skills should include the ability to apply modern archives and records management techniques; ability to efficiently plan and complete research projects; communicate effectively orally and in writing; provide good customer service; ability to analyze agency records and operations; determine classification of documents and select appropriate records retentions; skills in word processing, PowerPoint; experience with databases and data entry.
     Tasks: Classifies and/or catalogues artifacts, collections or library materials, etc.  Provides technical assistance on agency issues, services, program(s), and/or computer hardware and software, etc.  Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.  Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, clients or customers.
     Qualifications (includes knowledge, skills, and abilities required upon entry into position and trainable after entry into position): Knowledge of or Skills/Ability to principles, theories, and practices of archiving; principles, theories, and practices of records management; principles theories and practices of micrographic technology; laws governing access to public and private records (Government Records Access and Management Act); research methods, techniques, and/or sources of information; develop and/or implement new policies/procedures/standards and/or rules/regulations; use automated software applications; operate a typewriter or a computer keyboard; deal with people in a manner which shows sensitivity, tact, and professionalism; speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally; communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing.
     Other Requirements: Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
Additional Preference: Preference may be given to those with a B.A.or M.A. in history or related field with formal archival or records management training or experience.
Physical Requirements: Moderate 
Working Conditions
On-call: [ None ]
Travel: [ None ]
Safety Sensitive: [ None ]
FLSA Status: FLSA Non-Exempt
Probationary Period: 12 months
 
Contact: 
Mary Ann Davis
801-538-3062
[log in to unmask] 
 
The State of Utah is an equal opportunity employer. Hiring is done without regard to race, color, religion, national origin, sex, age or disability. The State provides reasonable accommodations to the known disabilities of individuals in compliance with the Americans with Disabilities Act. For accommodation information or if you need special accommodations to complete the application process, please contact the Department of Human Resource Management at (801) 538-3025 or TTY (801) 538-3696. 
 
--------------  
Glen Fairclough, [log in to unmask] 
Processing & Reference Archivist
Utah State Archives and Records Service
346 S Rio Grande Street
Salt Lake City, UT 84101-1106
(801) 531-3841
(801) 531-3854 (fax)
http://archives.utah.gov 

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