Date: October 26, 2007
To: All UF Graduate Coordinators and Staff
FROM: Gann Enholm
Graduate Student Records Coordinator
UF Graduate School
RE: International Credential Holds: Clarification and Procedural
As we approach advance registration for the Spring 2008 term (October 29 –
November 16, 2007), I would like to remind you of the policy clarification
and resulting procedural change concerning international credential holds
that was announced at the Annual Graduate Coordinators and Graduate Staff
Workshop on Monday, September 10, 2007. The procedural change is effective
for graduate students admitted Fall 2007 and later.
(1) The University of Florida maintains its current policy that
international credentials must be validated by the Office of Admissions
before the end of the student's first term of enrollment.
(2) Students with outstanding international credential issues will have
registration holds on their record.
Graduate students with registration holds are viewable on the Graduate
Information Management System (GIMS) by clicking the "Students with
registration holds" button under the "Department information and student
deficiency reports" menu. If you have students admitted Fall 2007 with
registration holds and need assistance determining what documents remain
outstanding, please contact the Office of Admission (352) 392-1365.
(1) If your academic unit and college agree that mitigating circumstances
exist, the Graduate School will consider a request for a second term of
enrollment. A formal request on letterhead must be submitted to detail how
these circumstances preclude the student from obtaining the appropriate
documents. All such requests must signed by both the academic unit and the
college dean's office before submission to the Graduate School.
(2) In the extremely rare event that a request for a third term of
enrollment is needed, additional documentation is required. This information
will be considered by the Credential Holds Petition Committee, composed of
representatives from the International Center, Office of Admission, and the
Graduate School. In addition to a petition letter, please complete and
attach this new form:
This form requires signatures from the academic unit and college dean's
office. *Importantly, the official seal of the international institution
must be obtained.* The institution must provide the first date the documents
will be available. The student must provide the Office of Admission with
these documents shortly after the date indicated by the international
Please make sure all your students with incomplete international credentials
are aware of the impact upon their registration. This is particularly
important for those students on appointment.