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Subject: RAINdrip: re: e-mail practices and some sound advice
From: Larry Medina <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Wed, 15 Oct 2008 11:12:29 -0400

text/plain (36 lines)

Here's the news piece:  (and yes I know it's almost 2 weeks old)  [voices_washingtonpost_com] 

In a lawsuit filed in Alaska Superior Court, a Republican activist seeks to
force Gov. Sarah Palin to produce copies of official correspondence she sent
and received on private e-mail accounts.

Andrée McLeod filed the suit Wednesday and publicized it in a news release
today. "Rather than using her state e-mail account, throughout her two-year
tenure as Governor of Alaska, defendant Sarah Palin, as a matter of routine,
has used, and, on information and belief, continues to use, (at least) two
private e-mail accounts... to conduct official business of the State of
Alaska," the suit alleges.

Okay, here comes the advice part:

(snip)... email controversy serves as a wake up call to information
management practitioners regardless of the jurisdiction or department we
serve – public business communication must be preserved, protected and
disclosed regardless of the individual format, program or communication
channel that is used.

Back to basics – manage the content, not the container it came in.  Use of
unsanctioned email, text, chat or other electronic communication tools does
not preclude the record from inclusion in an ATIP/FOI or discovery order in
most jurisdictions. Unmanaged, uncontrolled business correspondence is a
time bomb in government and commercial enterprise.  

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