DATE: February 24, 2009
TO: Department Chairs, Graduate Coordinators, and Graduate Staff
CC: Graduate Deans
FROM: Kenneth J. Gerhardt
RE: April 15th Acceptance Date for Offers with Funding
The University of Florida adheres to the Council of Graduate Schools' resolution that gives students until April 15th to accept or reject an offer of financial support. The resolution is included below, along with CGS websites where you can find more information about it, and a list of the participating universities.
Please make sure that all faculty and staff adhere to this policy, which applies to all funding sources.
"Acceptance of an offer of financial support (such as a graduate scholarship, fellowship, traineeship, or assistantship) for the next academic year by a prospective or enrolled graduate student completes an agreement that both student and graduate school expect to honor. In that context, the conditions affecting such offers and their acceptance must be defined carefully and understood by all parties."
"Students are under no obligation to respond to offers of financial support prior to April 15; earlier deadlines for acceptance of such offers violate the intent of this Resolution. In those instances in which a student accepts an offer before April 15, and subsequently desires to withdraw that acceptance, the student may submit in writing a resignation of the appointment at any time through April 15. However, an acceptance given or left in force after April 15 commits the student not to accept another offer without first obtaining a written release from the institution to which a commitment has been made. Similarly, an offer by an institution after April 15 is conditional on presentation by the student of the written release from any previously accepted offer. It is further agreed by the institutions and organizations subscribing to the above Resolution that a copy of this Resolution should accompany every scholarship, fellowship, traineeship, and assistantship offer."
Background and Explanation of the Resolution
Resolution and signatories
Council of Graduate Schools FAQ about the Resolution
The Graduate School
University of Florida