For those of you who have questions about updating graduate students' records to identify them as "Grad 1" or "Grad 2," I am reposting this memorandum from Dr. Gerhardt from 2006 as a reminder. If you have students who are showing as master's degree students but are actually doctoral degree students, please submit a change of degree form via GIMS. Thanks!
Mr. Gregory Orloff
Data Management Program Assistant
UF Graduate School
POB 115500 (101 Grinter Hall)
Gainesville FL 32611-5500
352 392 1558 (Telephone)
352 846 2756 (Fax)
[log in to unmask] (E-Mail)
September 12, 2006
TO: Graduate Coordinators
Cc: Graduate Deans
FROM: Kenneth Gerhardt, PhD
Interim Dean, Graduate School
RE: Proper degree level coding for selected graduate students
Recently, the Graduate School and the Office of Institutional Planning and Research ran a report about students who are coded as Master's Degree students, but who have accumulated more than 36 hours without an award of a degree. It is possible that some of these students should be re-classified as Doctoral students.
The correct classification is very important for several reasons: accurate data about your program's student enrollment; accurate aggregate data for college and university reporting; and accurate data to submit to the legislature for correct funding. For graduate education, there is a significant differential between the funding received for masters vs doctoral students. Doctoral students are funded at nearly twice the rate of master's students.
Attached you will find a report for students in your program who appear to be incorrectly coded as master's students, because they have accumulated more than 36 credit hours.
We would appreciate your review to make certain that the students are still correctly coded as Master's students. If they are not, please make the correct changes in GIMS. If students need to receive a master's degree in preparation for doctoral work, please make certain that they apply in the proper term, when the work is finished.