April 20, 2010

To: 	Administrative Staff
cc: 	Graduate Deans, Department Chairs, and Graduate Coordinators

From: 	Gann Enholm, Coordinator for Graduate Student Records

Re: 	Degree Certification on May 4, 2010
 
  DEGREE CERTIFICATION

1.  FOR THE REMAINDER OF THE TERM.
Degree certification continues to be our top priority for the remainder of this term.  Please check the student deficiency website at https://login.ufl.edu/idp/Auth+n/UserPassword to verify that your degree candidates do not have outstanding issues posted to this website.  Please note that this site includes all your graduate students with issues, not just degree candidates.

2. UNRESOLVED FINAL TERM GRADE ISSUES.
The Graduate School certifies degrees based on final term grades submitted by the Monday, May 3 at 12:00 PM closure of Grade-A-Gator.  Please remind your faculty of the negative impact on degree candidates if grades are not submitted by the deadline.  
   
Should you have students with unresolved final term grades, please remind them to reapply for summer 2010 graduation by the published deadline, Wednesday, June 30, 2010.

3. DEGREE CERTIFICATION.
Academic units should find out from their college degree certification coordinators when their material is due to the college deans.  Final college degree certification occurs online this semester and must be completed by 10:00 AM on TUESDAY, May 4, 2010.

IF you are a college coordinator and unavailable to complete the on-line degree certification transaction by the 10:00 AM deadline on May 4, 2010, please let me know who will be your replacement.  Reply to [log in to unmask] with the contact information.
 
4. DEGREE CANDIDATE STATUS VERIFICATION LETTERS.
Requests for Degree Candidate Status Verification Letters for students graduating in the spring 2010 term received after Monday, April 19, 2010 are not being processed.  Students certified on May 4, 2010 may be able to request a transcript from the Office of the University Registrar for proof of the degree.

5. ASSISTANCE FOR STUDENTS NOT GRADUATING.
The Graduate Student Records Office will resume assistance with non-degree certification issues on May 10, 2010.  
 
PLANNING FOR Summer 2010

1. GRADUATION CHECKS.
It is critical that the departments do the graduation check for students intending to graduate in summer 2010 since we monitor different things.  The Graduate School will begin graduation checks automatically as soon as the degree candidate list is published from the Registrar for the summer 2010 term.

2. ADMISSION TO CANDIDACY.
GIMS remains available for Admission to Candidacy data submission. Data processing from the Graduate School to the Registrar's Office will resume Monday, May 10, 2010.

Just a reminder--it is not required for you to submit a registration adjustment for students enrolled in 7979 during the term in which they are reclassified to a 9.  Students in a doctoral program classified as 7, 8, or 9 may continue to register for 7979, but only students with a 9 classification can be enrolled in 7980 and have the course funded by the State for the University.

Thank you for your cooperation.
 
 
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UF Graduate School
Graduate Records
103 Grinter Hall Gainesville, FL 32611
(352)392-4643
(352)846-2756 FAX
http://gradschool.ufl.edu