December 1, 2010 

To: Administrative Staff 
cc: Graduate Deans, Department Chairs, and Graduate Coordinators 
From: The Graduate School 

Re: Degree Certification on December 21, 2010 

DEGREE CERTIFICATION 

1. FOR THE REMAINDER OF THE TERM. 
Degree certification continues to be our top priority for the remainder of this term. Please check the GIMS student deficiency website at http://gradschool.ufl.edu/GIMS/gatorlink/PreSiteEntry.asp to verify that your degree candidates do not have outstanding issues posted to this website. 

Please note that this site includes all your graduate students with issues, not just degree candidates. 

2. UNRESOLVED FINAL TERM GRADE ISSUES. 
The Graduate School certifies degrees based on final term grades submitted by the 12:00 p.m. Monday, December 20, 2010 closure of Grade-A-Gator. Please remind your faculty of the negative impact on degree candidates if grades are not submitted by the deadline. 

Should you have students with unresolved final term grades, please remind them to reapply for Spring 2011 graduation by the published deadline, January 28, 2011. 

3. DEGREE CERTIFICATION. 
Academic units should find out from their college degree certification coordinators when their material is due to the college deans. Final college degree certification occurs online and must be completed by 10:00 AM on Tuesday, December 21, 2010. 

IF you are a college coordinator and unavailable to complete the on-line degree certification transaction by the 10:00 AM deadline on Tuesday, December 21, 2010, please let Susan Gardner know who will be your replacement. Reply to [log in to unmask] with the contact information. 

4. DEGREE CANDIDATE STATUS VERIFICATION LETTERS. 
Requests for Degree Candidate Status Verification Letters for students graduating in the fall term received after December 6, 2010 will not be processed. Students certified on December 21, 2010 should be able to request a transcript from the Office of the University Registrar for proof of the degree as early as December 22, 2010. 

5. ASSISTANCE FOR STUDENTS NOT GRADUATING. 
The Graduate Student Records Office will resume assistance with non-degree certification issues on Monday, January 3, 2011. 

PLANNING FOR SPRING TERM 2011 

1. GRADUATION CHECKS. 
It is critical that the departments do the graduation check for students intending to graduate in Spring 2011 since we monitor different things. The Graduate School will begin graduation checks automatically as soon as the degree candidate list is published from the Registrar for the Spring 2011 term. 

2. ADMISSION TO CANDIDACY. 
GIMS remains available for Admission to Candidacy data submission. Data processing from the Graduate School to the Registrar's Office will resume Monday, January 3, 2011. 

Just a reminder--it is not required for you to submit a registration adjustment for students enrolled in 7979 during the term in which they are reclassified to a 9. Students in a doctoral program classified as 7, 8, or 9 may continue to register for 7979, but only students with a 9 classification can be enrolled in 7980 and have the course funded by the State for the University. 

Thank you for your cooperation. 
*************** 
UF Graduate School 
103 Grinter Hall Gainesville, FL 32611 
(352)392-4643 
(352)846-2756 FAX 
http://gradschool.ufl.edu