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RECMGMT-L  July 2011, Week 3

RECMGMT-L July 2011, Week 3

Subject:

Re: Oil & Gas Pipeline Accounting Retention periods

From:

Tony Laino <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Mon, 18 Jul 2011 15:26:41 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

If your client is a gas utility you should purchase Regs to Govern the 
Preservation of Records of Electric, Gas and Water Utilities (2007) by the 
NARUC of Washington DC. (Phone 202-898-2200)

Tony Laino, C.R.M. 
Managing Consultant
Enterprise Content Management
Business Analytics & Optimization
IBM Canada Ltd.
Tel: 647-237-1641
Email: [log in to unmask]





From:   bobd <[log in to unmask]>
To:     [log in to unmask]
Date:   07/17/2011 02:43 PM
Subject:        Re: Oil & Gas Pipeline Accounting Retention periods
Sent by:        Records Management Program <[log in to unmask]>



Sorry to leave the entire message, but wanted to make sure .... 

Does the citations for energy enterprise companies include Natural Gas 
Companies"?


Robert W Dalton, CRM
Dalton Consulting
253-229-4555
[log in to unmask]



-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On 
Behalf Of Tony Laino
Sent: Thursday, July 07, 2011 9:00 AM
To: [log in to unmask]
Subject: Re: [RM] Oil & Gas Pipeline Accounting Retention periods

This FILELAW citation should help

FOG-En.Moni.-1  — Oil and Gas Accounting Records 
Date:   2010-2
Citation:  Energy Monitoring Act, R. S. C. 1985, c. E-8, ss. 30, 31, 32
Retention/Limitation:   Event + 6 years (Event = End of the reporting 
period to which record relates)
Description: 
30. Every energy enterprise and every oil and gas dealer required by or 
under this Act to file a return shall keep documents, records and books of 
account at his or its place of business or other prescribed place of 
business or other prescribed place in Canada in such form and containing 
such statistics and information as will enable the Minister to verify the 
accuracy and completeness of the statistics, information and documentation 
that the energy enterprise or oil and gas dealer submits to the Minister.

31. Every energy enterprise and every oil and gas dealer required by 
section 30 to keep documents, records and books of accounts shall, unless 
authorized by the Minister, retain every such document, record or book of 
account until the expiration of six years from the end of the reporting 
period to which the document, record or book of account relates.
32. Every energy enterprise and every oil and gas dealer required by 
section 30 to keep documents, records and books of account shall, for the 
purpose of audit or examination,
(a) make those documents, records and books of account available at all 
reasonable times to any person authorized by the Minister for the purpose; 
and
(b) give all reasonable assistance to a person authorized by the Minister 
to carry out the audit or examination, provide access to all relevant 
sites, answer, orally or in writing, as required, all questions relating 
to the audit or examination and provide all statistics, information, 
documentation and copies required for the purpose of the audit or 
examination.
Definition: 
2.(1) In this Act, . . .
“Canada” includes the continental shelf of Canada; those submarine areas 
adjacent to the coast of Canada and extending throughout the natural 
prolongation of the land territory of Canada to the outer edge of the 
continental margin or to a distance of two hundred nautical miles from 
baselines from which the breadth of the territorial sea of Canada is 
measured, whichever is the greater; . . . . .
“gas” means any hydrocarbon or mixture of hydrocarbons that, at a 
temperature of 15°C and a pressure of 101.325 kPa, is in a gaseous state; 
“Minister” means the Minister of Energy, Mines and Resources; “oil” means 
any hydrocarbon or mixture of hydrocarbons other than coal or gas; “oil 
and gas dealer” means any person or association of persons who supplies, 
transports or stores oil, gas or petroleum products and includes, without 
limiting the generality of the foregoing, any exporter, importer, refiner, 
processor, wholesale marketer, jobber, distributor, terminal operator or 
broker who supplies oil, gas or petroleum products; . . . . .
“petroleum product” means a prescribed product resulting from the 
production, processing or refining of oil or gas; “prescribed” means 
prescribed by the regulations.
R. S. C. 1985, c. E-8, s. 2.(1)
Application: 
3. This Act is binding on Her Majesty in right of Canada and in right of 
any province.
4. Subject to s. 7, this Act applies to every energy enterprise that has
(a) gross annual revenues derived from the activities referred to in the 
definition “energy enterprise” in s. 2.(1), determined in prescribed 
manner, in excess of ten million dollars or such higher amount as is 
prescribed; or
(b) assets related to its activities referred to in the definition “energy 
enterprise” in s. 2.(1), determined in prescribed manner, in excess of ten 
million dollars or such higher amount as is prescribed.
. . . . .
11. Subject to s. 13, this Act does not apply, with respect to any 
reporting period, to any oil and gas dealer who supplied, transported or 
stored less than one hundred million litres of oil, gas or petroleum 
products in the twelve months that immediately preceded that period.
. . . . .
13. Where the Minister is of the opinion that it is in the public 
interest, he may require any oil and gas dealer to whom this Act does not 
apply to file, in prescribed form and manner, a return setting out the 
statistics and information referred to in s. 12.
R. S. C. 1985, c. E-8, ss. 3, 4, 11, 13

Tony Laino, C.R.M. 
Managing Consultant
Enterprise Content Management
Business Analytics & Optimization
IBM Canada Ltd.
Tel: 647-237-1641
Email: [log in to unmask]





From:   "Kennedy, James" <[log in to unmask]>
To:     [log in to unmask]
Date:   07/07/2011 11:50 AM
Subject:        Oil & Gas Pipeline Accounting Retention periods
Sent by:        Records Management Program <[log in to unmask]>



Hello all,



I need information on how oil & gas pipeline companies in Canada handle 
accounting records of all media that have really long and permanent 
retentions.



I have been researching the Gas Pipeline Uniform Accounting Regulations 
and Oil Pipeline Uniform Accounting Regulations. Does anyone know if there 
is a difference in retention between "Group 1" vs. "Group 2" companies?



I'm having difficulty finding resources that dictate the retention 
periods.



Thanks,

James Kennedy
Records Analyst
KINDER~MORGAN | Corporate Records and Information Management
Ph: 303.914.4896 | Fax: 303.984.3469
[log in to unmask]

þ This email is sent on 100% Unused Paper - Please print only if necessary 

ü



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