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RECMGMT-L  July 2012, Week 3

RECMGMT-L July 2012, Week 3

Subject:

Re: College Information

From:

Stephen Cohen <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Thu, 19 Jul 2012 09:15:07 -0400

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (60 lines)

I used to work at Yale, and it used Banner for student records, but not 
for employee data. I've been out of Yale since late 2005, so things may 
have changed...or maybe not. The admissions and academic offices using 
Banner maintained a discreet set of physical records (paper and/or 
microforms) as the record copy and would not consider Banner to be the 
database of record, even though it was. The Law School and I think another 
graduate school did not use Banner at all because they didn't like the way 
it manage the student data and could not accurately represent their 
grading methods. The Law School had a pass/high pass/fail grading system, 
and could not translate these marks into numerical equivalents. 

Retaining the physical records was in fact more manageable because the 
student records have a very long retention anyway. Something like "75 
years from graduating/leaving Yale or 5 years after death, whichever is 
longer" made it far easier to manage the physical and not be concerned 
about periodic data migrations all that they entail.

The records schedule I developed for Yale was intentionally designed to 
account for all types/forms/media of student records. Here's the URL: 
http://www.library.yale.edu/mssa/ua_sched_studentrecords.html





From:
Deb Gearhart <[log in to unmask]>
To:
[log in to unmask]
Date:
07/19/2012 08:27 AM
Subject:
College Information
Sent by:
Records Management Program <[log in to unmask]>



Is anyone out there that currently manages records for college and 
universities using the system "Banner" for employee and student data?  If 
so, have you written retention and disposal schedules for the various data 
sets within Banner?  Are you willing to share?  Please reply to my 
e-mail:   [log in to unmask]
Thanks!

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