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RECMGMT-L  November 2015, Week 4

RECMGMT-L November 2015, Week 4

Subject:

Job Vacancy at Utah State Archives

From:

Glen Fairclough <[log in to unmask]>

Reply-To:

Records Management Program <[log in to unmask]>

Date:

Mon, 23 Nov 2015 18:24:57 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (218 lines)

Please excuse cross posting.
Direct any inquiries to Rebecca Lisor, [log in to unmask], 801-538-3062

Glen Fairclough
Utah Public Notice Website Administrator
Utah State Archives and Records Service
346 South Rio Grande Street
Salt Lake City, Utah 84101-1106
801-531-3841
[log in to unmask] (UPNW related)
[log in to unmask] (Archives)


STATE OF UTAH
invites applications for the position of:

ADMINISTRATIVE SERVICES MANAGER

SALARY: 	$23.24 - $35.87 Hourly
OPENING DATE: 	11/18/15
CLOSING DATE: 	12/02/15 11:59 PM
NUMBER OF OPENINGS: 	1
BENEFITS: 	This position is eligible for a full benefits package including
medical, dental, life, and long-term disability insurance, a retirement
plan, plus paid leave to include annual, sick, and holiday pay. The State
requires employees to receive their pay through direct deposit. If selected,
you will receive more information about these benefit options and enrollment
information through our onboarding process and during your first week or two
on the job.
PHYSICAL ADDRESS: 	State Archives Building - 346 S. Rio Grande St., Salt
Lake City
RECRUITER NAME: 	Rebecca Lisor
RECRUITER TELEPHONE NUMBER: 	801-538-3062
RECRUITER EMAIL ADDRESS: 	[log in to unmask]
OVERTIME EXEMPT: 	Yes
SCHEDULE CODE: 	B - Competitive Career Service - Employment in this position
requires a probationary period.
SCHEDULE CODE DESCRIPTION: 	This position requires a 12 month probationary
period. Current State employees who have already passed a probationary
period will not be required to complete another one.
EEO STATEMENT: 	The State of Utah is an equal opportunity employer. Hiring
is done without regard to race, color, religion, national origin, sex,
sexual orientation, gender identity, age or disability. Reasonable
accommodations provided to known disabilities of individuals in compliance
with the Americans with Disabilities Act. For accommodation information or
if you need special accommodations to complete the application process,
contact the Dept. of Human Resource Mgmt. at 801-538-3025 or TTY 801-538-3696.
JOB DESCRIPTION:
The Utah State Archives is seeking an Administrative Support Manager.
This employee manages administrative support functions and is responsible
for the following:

    overseeing the division budget
    developing and tracking contracts and agreements
    tracking fee schedules and deposits
    tracking office assets, equipment and IT resource inventory
    soliciting grants and functions as grant/contract officer
    coordinating information, data processing, and IT systems, including the
Archives' record keeping and inventory systems, record content management
systems, and electronic archives systems--ensuring resource security compliance.
    maintaining the Archives emergency Continuity of Operations Plan and
archival/cultural resource disaster recovery plans, including testing and
compliance.
    tracking policies and procedures, performance measures, and metrics and
reports to governing authorities. 
    supervising subordinate personnel including their hiring; determining
workload, and delegating assignments, training, monitoring and evaluating
performance; initiating corrective action or disciplinary action.


DHRM Rules apply for promotions/transfers.
ONLY APPLICANTS SELECTED FOR AN INTERVIEW WILL BE CONTACTED.
EXAMPLE OF DUTIES:

    Coordinates and/or manages support services such as: liason to facility
and grounds, equipment relocation and storage, etc.
    Develops or modifies rules, policies, or standards, etc.
    Manages accounting or budget activities and provides fiscal information.
    Reviews fiscal operations to ensure integrity, accuracy and control of data.
    Prepares and defends budget recommendations, requests, reports,
proposals and/or projections.
    Monitors and evaluates operations, programs, processes and/or practices
for quality and effectiveness; makes recommendations for improvement.
    Monitors agency contract services; implements controls and standards to
monitor the processing and review of contracts.
    Writes, reviews, and/or negotiates grants, contracts and/or agreements.
    Supervises subordinate personnel including: hiring, determining workload
and delegating assignments, training, monitoring and evaluating performance,
and initiating corrective or disciplinary actions.

TYPICAL QUALIFICATIONS:
(includes knowledge, skills, and abilities required upon entry into position
and trainable after entry into position)

    use logic to analyze or identify underlying principles, reasons, or
facts associated with information or data to draw conclusions
    principles, theories, and practices of budget management
    principles, theories, and practices of business administration including
accounting, material resource management in organizations, sales and
marketing, economics, and office information and organizing systems
    weigh the relative costs and benefits of a potential action
    deal with people in a manner which shows sensitivity, tact, and
professionalism
    prepare financial reports and documentation
    applicable laws, rules, regulations and/or policies and procedures
    determine how money will be spent to get the work done, and accounting
for these expenditures
    speak clearly, concisely and effectively; listen to, and understand,
information and ideas as presented verbally
    ensure compliance with contract terms, policies and procedures, etc.
    principles, theories, and practices of purchasing goods and services
    communicate information and ideas clearly, and concisely, in writing;
read and understand information presented in writing
    supervise others by assigning/directing work; conducting employee
evaluations, staff training and development, taking appropriate
disciplinary/corrective actions, making hiring/termination recommendations, etc.
    agency objectives, organization, structure and mission
    fiscal/financial management
    principles, theories, and practices inventory control
    negotiation techniques and methods
    develop and/or implement new policies/procedures/standards and/or
rules/regulations

SUPPLEMENTAL INFORMATION:

    Risks found in the typical office setting, which is adequately lighted,
heated and ventilated, e.g., safe use of office equipment, avoiding trips
and falls, observing fire regulations, etc.
    Typically, the employee may sit comfortably to perform the work;
however, there may be some walking; standing; bending; carrying light items;
driving an automobile, etc. Special physical demands are not required to
perform the work.



The State of Utah is an equal opportunity employer. Hiring is done without
regard to race, color, religion, national origin, sex, sexual orientation,
gender identity, age or disability. The State provides reasonable
accommodations to the known disabilities of individuals in compliance with
the Americans with Disabilities Act. For accommodation information or if you
need special accommodations to complete the application process, please
contact the Department of Human Resource Management at (801) 538-3025 or TTY
(801) 538-3696.

APPLICATIONS MAY BE FILED ONLINE AT:
https://statejobs.utah.gov

2120 State Office Building
Salt Lake City, UT 84114
801-538-3025

[log in to unmask]

	Position #06829
ADMINISTRATIVE SERVICES MANAGER
RL

ADMINISTRATIVE SERVICES MANAGER Supplemental Questionnaire
 
* 	1. 	As part of this application process, you must upload your resume into
your application profile.

Your answers to the questions on this application must be supported by your
resume or work history.

Failure to follow these terms may result in disqualification from further
consideration for this position.
	Checkbox I acknowledge I have read the above statement.
* 	2. 	How many years of experience do you have overseeing large, complex
budgets?
	Checkbox No experience
Checkbox Less than 2 years
Checkbox 2 - 3 years
Checkbox 3 - 4 years
Checkbox More than 4 years
* 	3. 	At which employer, during which dates, did you gain experience
overseeing large, complex budgets?


* 	4. 	How many years of experience do you have monitoring and developing
contracts and agreements for terms, conditions, and renewals?
	Checkbox No experience
Checkbox Less than 2 years
Checkbox 2 - 3 years
Checkbox 3 - 4 years
Checkbox More than 4 years
  	5. 	At which employer, during what dates, did you gain experience
monitoring and developing contracts and agreements for terms, conditions,
and renewals?


* 	6. 	How many years of experience do you have managing grants?
	Checkbox No experience
Checkbox Less than 2 years
Checkbox 2 - 3 years
Checkbox 3 - 4 years
Checkbox More than 4 years
* 	7. 	At which employer, during which dates, did you gain experience
managing grants?


* 	8. 	How many years of experience do you have coordinating IT resources
and information systems?
	Checkbox No experience
Checkbox Less than 2 years
Checkbox 2 - 3 years
Checkbox 3 - 4 years
Checkbox More than 4 years
* 	9. 	At which employer, during which dates, did you gain experience
coordinating IT resources and information systems?


* Required Question

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