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Subject: Chief Records Officer/Utah State Archives job announcement
From: Glen Fairclough <[log in to unmask]>
Reply-To:Records Management Program <[log in to unmask]>
Date:Thu, 10 May 2018 18:28:58 -0400
Content-Type:text/plain
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text/plain (225 lines)


The Utah Division of Archives and Records Service has a recruitment open for
the following position:        
 
Chief Records Officer
Salary Range: $22.07 - $36.98/hour
This is a full-time position with benefits working at the Rio Grande
Archives Building (346 S. Rio Grande St., Salt Lake City, UT 84101)
Requisition # 15878
Closes: May 24, 2018 (11:59 p.m)

 
If you are interested or know of someone that may be interested, please
refer to this link:
https://www.governmentjobs.com/jobs/2073433/chief-records-officer/agency/utah/apply
 
If you have any questions, please contact Rebecca Lisor at 801-538-3062.

Sincerely,
 
Rebecca Lisor
Human Resource Analyst
Utah Department of Human Resource Management
(801) 538-3062
[log in to unmask]
Follow my recruiting Facebook page for job opportunities! 

Description

    The Utah Division of Archives and Records Services seeks to hire a Chief
Records Officer who will oversee and supervise the work of the Records
Analysis and Records Center sections of the division, and serve as the
Records Officer for the division. If you have the ability to see the big
picture and participate as part of a management team to organize and deploy
our staff in the best way to serve the state, keep reading!
     
    Principal Duties
    As the Chief Records Officer, you will:

        Manage the state's records management program.
        Outline and implement a vision for how the Division of Archives will
work with other entities to apply professional records management practices.
        Provide retention schedules, comprehensive records management
guidelines, and reporting methods to records officers.
        Write policies, procedures, and administrative rules that relate to
the Archives records management responsibilities.
        Supervise records analysts and the Records Center Manager.
        Act as the Records Officer for the division.
        Work with division staff to manage and provide access to the
Archives administrative records.
        Provide leadership on all division initiatives and programs by
collaborating with other management level staff.
        Serve as a member of the Archives Open Records Team.
        Develop a records management training curriculum.

     
    The Best Qualified Candidate
    The best qualified candidate for this position will have:

        A Master's Degree in Public Administration, Library Science, or a
related field.
        5 or more years of experience managing records, including creating
and implementing retention schedules, etc.
        5 or more years of experience effectively managing and motivating
personnel.
        3 or more years of experience managing and overseeing the use of
inventory control systems, such as Versitile.
        The ability to express ideas, concepts, and instructions in writing
with clarity and proper usage of the English language. (Applications may be
disqualified for improper grammar and spelling.)
        The skill and ability to organize and evaluate detailed data.

     
    Why You Should Join Our Team
    The Division of Archives is an energetic, collaborative office with
several cross-sectional teams working together on a variety of interesting
and unusual projects, from state records to genealogy to historical
oddities. We're always discovering ways to use these records in new and
interesting ways using emerging preservation technologies. We work closely
with public entities of all sorts, from the Governor's office to the
governments of the smallest counties and cities in the state, so each day is
different. Join our team in a rapidly changing field and enjoy all this,
plus the state's awesome benefits package!
     
    The Division
    The purpose of the Division of Archives and Records Management is to
assist Utah government agencies in the efficient management of their
records, to preserve those records of enduring value, and to provide quality
access to public information.

Supplemental Information

    Working Conditions:

        This job includes risks found in the typical office setting, which
is adequately lighted, heated and ventilated, e.g., safe use of office
equipment, avoiding trips and falls, observing fire regulations, etc.

    Physical Requirements:

        Typically, the employee may sit comfortably to perform the work;
however, there may be some walking; standing; bending; carrying light items;
driving an automobile, etc. Special physical demands are not required to
perform the work.

    DHRM rules apply for promotions/transfers.

Agency
    State of Utah
Phone
    801-538-3025 
Website
    https://statejobs.utah.gov

Address
    2120 State Office Building
    Salt Lake City, Utah, 84114

 As part of this application process, you must upload your resume into your
application profile. Your answers to the questions on this application must
be supported by your resume or work history. "See resume" or "see previous
response" is not an acceptable response to any question. Failure to follow
these terms may result in disqualification from further consideration for
this position.

    I acknowledge I have read the above statement.

02
Do you have a Master's Degree in Public Administration, Library Science, or
a related field?

    Master's Degree in Public Administration or Library Science
    Master's Degree in another related field
    Neither of these

03
If you selected "Master's degree in another related field," list that field
here.

04
How many years of experience do you have managing records, including
creating and implementing retention schedules?

    No experience/Less than 1 year
    1 - 2 years
    2 - 3 years
    3 - 4 years
    4 - 5 years
    5 - 6 years
    6 - 7 years
    7 - 8 years
    8 - 9 years
    9 - 10 years
    More than 10 years

05
At which employer, during which dates, did you gain your records management
experience?

06
How many years of experience do you have managing personnel?

    No experience/Less than 1 year
    1 - 2 years
    2 - 3 years
    3 - 4 years
    4 - 5 years
    5 - 6 years
    6 - 7 years
    7 - 8 years
    8 - 9 years
    9 - 10 years
    More than 10 years

07
At which employer, during which dates, did you gain your personnel
management experience?

08
How many years of experience do you have managing and overseeing the usage
of inventory control systems?

    No experience/Less than 1 year
    1 - 2 years
    2 - 3 years
    3 - 4 years
    4 - 5 years
    5 - 6 years
    6 - 7 years
    7 - 8 years
    8 - 9 years
    9 - 10 years
    More than 10 years

09
Do you have experience using the Versatile software system?

    Yes
    No

10
At which employer, during which dates, did you gain you experience managing
and overseeing the usage of inventory control systems?

11
Please indicate how you heard about this specific job posting.

    State Jobs
    An External Job Posting Site (Indeed, LinkedIn, etc.)
    Social Media (Facebook, Twitter, etc.)
    Advertisement (Newspaper, Internet, Radio, etc.)
    Professional Network
    University Network (Career Center)
    Referred by a Friend or Colleague
    Contacted by a Recruiter
    Career Fair
    Internal communication from a State Agency that employs me - State
employees only
    Other

* Required Question 

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