VACANCY ANNOUNCEMENT National Archives and Records Administration PUBLIC NOTICE VACANCY NUMBER N 01-20B ISSUE DATE 1-19-01 CLOSING DATE 2-9-01 The National Archives and Records Administration is accepting applications for the following position under a Delegated Examining Authority. Civil service status is not required to apply. U.S. citizenship is required. Status candidates who wish to be considered under both merit promotion and competitive procedures must submit two (2) complete applications. When only one (1) application is received, it will be considered under Merit Promotion Announcement #N 01-20. POSITION: Supervisory Archivist, GS-1420-14 (2 positions) PROMOTION POTENTIAL: None SALARY RANGE: $74,697 to $97,108 pa (*New employees generally start at the minimum rate. Candidates with prior federal service may start at a rate above the minimum.) LOCATION: NARA, Office of Records Services - Washington, DC, Modern Records Programs, Life Cycle Management Division, 8601 Adelphi Road, College Park, MD. (Relocation expenses will NOT be paid.) NARA's MISSION: The National Archives and Records Administration (NARA), an independent Federal agency, is at the forefront in fields from document preservation to electronic records. Exciting developments in these fields, along with NARA's growing leadership in information technologies, make it a vital and interesting place to work. By ensuring ready access to essential evidence -- documentation from all three branches of the Federal Government of the rights and entitlements of citizens, the actions for which Federal officials are accountable, and the national experience -- NARA is uniquely important in a democratic system that depends upon the preservation and availability of such documentation. At more than thirty sites across the country - regional archives and records services facilities, Presidential libraries, and three major buildings in the Washington, DC, area - NARA safeguards and makes available millions of records in a variety of media ranging from our Declaration of Independence and Constitution to a rapidly increasing number of modern electronic files. NARA each year welcomes to its exhibits nearly two million visitors and serves the needs of thousands of researchers. NARA assists Federal agencies in documenting their activities; publishes the Federal Register and other official documents; oversees Federal declassification policies; and makes grants supporting initiatives to document American history. ABOUT US: The headquarters site for the National Archives and Records Administration (NARA) is a new, state-of-the-art building in suburban Maryland. Adjoining the campus of the University of Maryland, NARA's building is located in a wooded area that offers both beauty and privacy yet has convenient access to urban amenities and to the Beltway. Pleasant working conditions, the latest in equipment, a full-service cafeteria, a fitness center, free parking, a jogging path, a childcare center - NARA's building has the kinds of features that attract new employees today. DUTIES: Coordinates, controls and assigns all work of a unit relating to all aspects of records management for assigned agencies such as providing technical assistance on records creation, maintenance and disposition; processing records schedules, appraising records to identify those with archival value, and recommending disposition action; negotiating with agencies to minimize restrictions on access to records; conducting inspections, evaluations, studies and surveys of records and records management programs; providing guidance through publications dissemination and training classes; contributing to the development of government-wide policies and guidance in regulations, bulletins, guides, etc. Coordinates with life cycle control units to ensure appropriate participation in Life Cycle Management Division activities. Develops policies, procedures, and standards concerning the internal operations of the unit. Participates in projects designed for the electronic collection of information on agency records and agency records management programs, including records of continuing value not under NARA's control and the content of records disposition schedules. Maintains liaison with headquarters agency records offices in the Washington, DC area to provide information, assist in dissemination of standards, and help resolve problems. Plans, monitors and reports on unit activities. Performs supervisory responsibilities to include assigning work to subordinates, appraising performance, initiating personnel actions, handling disciplinary actions, and determining training needs. QUALIFICATIONS REQUIRED: Basic Qualifications - Candidates must have completed a full 4 year course of study in an accredited college or university leading to a bachelor's or higher degree that included 18 semester hours in the history of the United States and/or in American political science or government, and 12 semester hours in any one or any combination of the following: history, American civilization, economics, political science, public administration, or government. OR Combination of education and experience - at least 30 semester hours which include courses as shown above, plus appropriate experience or additional education. In addition to the above basic requirements, applicants must possess one year of professional experience equivalent to the GS-l3 level in the Federal service in archival science, or a directly related field of work such as history, that involved the collection, appraisal, analysis, or synthesis of information having historical or archival value. EVALUATION OF CANDIDATES: If you meet the basic qualification requirements, an evaluation will be conducted to determine if you possess the following knowledges, skills, abilities, and other characteristics (KSAO=s) required for this position. As credit may be given for experience, education, awards, training, appraisals, self-development activities, etc., carefully describe each as it relates to the position being filled. (Please limit responses to one page per KSAO.) 1. Demonstrated knowledge of archival, records management, and information management principles, concepts, practices, and methods and ability to appraise records to determine which have archival value. 2. Demonstrated ability to accomplish work through the direction of others. (Describe your experience as a manager, supervisor, team or project leader and the functions performed, to include experience in the area of "change management".) 3. Demonstrated knowledge of government records management laws, authorities, and regulations governing the creation, management, and disposition of records, and the role of NARA and other oversight agencies in this process. 4. Demonstrated knowledge of new developments in information management and their implications for agency records programs, particularly as they impact adequacy of documentation and records disposition. 5. Demonstrated ability to communicate effectively, both orally and in writing. HOW TO APPLY: You may apply on - Optional Form 612, Optional Application for Federal Employment, - Resume, or - Any other written format. (Standard Form 171 is obsolete but is acceptable). - Your application must include: Job Information - Announcement number and position title and grade(s) Personal Information - Full name and social security number - Mailing address and day and evening telephone numbers - Country of citizenship (U.S. citizenship is required) - Veterans= preference - Highest Federal civilian grade held (also include job series and dates at that grade) Work Experience For each period of paid and nonpaid work experiences related to the job you are applying for, provide: - Job title (include series and grade for Federal jobs) - Duties and accomplishments - Employer=s name and address - Supervisor=s name and telephone number - Starting and ending dates (month/year) - Hours per week - Salary - Indicate if we may contact your supervisor Education - High School (name and address, date of diploma or GED) - Colleges or universities (name and address, majors, type and year of degree - If no degree, show total credits earned and whether semester or quarter hours) Other qualifications - Job-related training courses (title and year) - Job-related skills (language skills, computer skills, tools, machinery, typing speed) - Job-related honors, awards, special accomplishments (publications, memberships in professional or honor societies, leadership activities) Additional application documents - Narrative KSAO statement Applicants are encouraged to provide a narrative description of their experience as it applies to each of the knowledges, skills, abilities, and other characteristics (KSAO=s) in this announcement. Limit narrative to one page per KSAO. - Education Copies of college transcripts to verify educational requirement. - Veterans preference To claim veterans preference, submit a copy of DD Form 214, Certificate of Release or Discharge from Active Duty. To claim 10-point veterans preference, submit SF 15, Application for 10-point Veterans Preference. - Background information Applicants are encouraged to submit NARA Form 3035, Applicant Background Survey. The form is available at www.nara.gov/nara/employ.html. Note Eligibility will be based solely on the application submitted; incomplete applications may result in loss of consideration. Application packages must be sent to - NARA, Human Resources Services Division Human Resources Operations Branch (NHHO) Attn: Pamela Pope 9700 Page Avenue, Room 2004 St. Louis, MO 63132 or hand-carried to - NARA, Human Resources Services Division (NHH) 8601 Adelphi Road, Room 1200 College Park, MD Position requires a background investigation. In accordance with 5 USC 3303, recommendations by a Senator or Representative may not be considered except as to the character or residence of the applicant. Enrollment in Direct Deposit/Electronic Funds Transfer is required as a condition of employment for all new employees. PRIORITY CONSIDERATION: Displaced employees who are well qualified may be eligible for priority consideration under the Interagency Career Transition Assistance Program. Reduction-in-Force notice must be submitted with the application package. Well qualified applicants are those who fully meet all qualification requirements, the requirements listed under the section titled AEvaluation of Candidates@ above, and are able to satisfactorily perform the duties of the position upon entry. Application packages should include all requested documents and must be delivered or postmarked by the closing date of this announcement. Use of postage paid official government envelopes to mail job applications is a violation of Federal regulations. For more information and/or forms, contact Pamela Pope at 1-800-827-4898. Hearing impaired applicants should make calls on TDD equipment to 314-538-4799 or 1-800-827-4898. This agency provides reasonable accommodations during the application process to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact us. The decision on granting reasonable accommodation will be on a case-by-case basis. Consideration will be given to all qualified applicants without regard to race, color, creed, national origin, sex, disability, marital status, age, sexual orientation, religious affiliation, or membership or non-membership in employee organization.