There still is equipment available to create microfiche of each of your
patients files.

Before concentrating on microfilming yourself you might consider having a
service bureau put your files on roll microfilm for permanent storage and
then scanning the film to create digital images. You could store and
retrieve the files in your office or the service bureau can store the
images on their servers and you retrieve as needed.

If microfiche is the media of choice for your office many service bureaus
(including FYI) offer the service of converting the paper files to
"up-dateable" fiche. You can the spend your funds on a unit that will scan
the fiche images on demand, thereby replacing the old Reader/Printer.

Many options to consider; glad to help you narrow it down.


> [Original Message]
> From: Liz Allan <[log in to unmask]>
> To: <[log in to unmask]>
> Date: 9/17/01 8:49:01 AM
> Subject: Re: Microfische Equipment
> I will preface this by telling you I work for a company that provides
> optical imaging services and offsite storage of hardcopy medical records
> radiology films.  That said, I would recommend you investigate offsite
> storage as a economic alternative to microfilm/fiche.  In previous
> in medical record departments at community and university hospitals, I
> it less expensive to store records offsite vs. microfilming.  Plus, in my
> experience, clinicians hate to use microfilm.  Finally, you should begin
> determining a retention and destruction policy for the office and stick to
> it.  Knowing what you have and when you will no longer have it may also
> influence your decision.
> Liz Allan, RHIA
> FYI Deliverex
> San Jose, CA
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]]On
> Behalf Of Caroline D. Allen
> Sent: Saturday, September 15, 2001 10:47 AM
> To: [log in to unmask]
> Subject: Microfische Equipment
> Hello to all,
> First and foremost, I would like to thank those I have not and have
> personally for your responses and advice/suggestions on the matter of
> Medical
> records.  I really appreciated all of your information.
> Once again I come to you all on the list and ask for your comments,
> suggestions and recommendations of purchasing the best equipment for
> microfisching medical records.   It seems that the office that I am
> Records Director, refuse to have records retired, unless they have a
> system by which they can access records ASAP.  These records are in need
> retirement (retention, deceased patients, etc.).  I understand their need
> have access to these records (just in case), but the situation as it
> (too many files in basement) warrant something be done and I mean
> immediately, to resolve this situation.
> Background Info:  This is a medical office w/five doctors, records upon
> retention and use (fiscally) are retired to the basement (which at this
> is in violation of securing records upon retirement in a safe environment)
> where records are too close to water sprinklers, too many, etc.  My only
> hope
> and answer to this situation is to microfische the records, then retire
> actual records to a records holding area.  I think this will appease them.
> So, associated members and commrades in records management HELP.
> Carol Allen
> Medical Records Director
> List archives at
> Contact [log in to unmask] for assistance
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--- John Glover
--- 800-969-2556, ext. 367

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