There is, of course, a very different and simple argument in all this.  As
a responsible professional, an individual should be responsible for the
costs of their own membership.

Richard J. Cox
Department of Library and Information Sciences
School of Information Sciences
University of Pittsburgh
Pittsburgh, PA 15260
Voice:  412-624-3245
FAX:    412-648-7001
e-mail: [log in to unmask]

On Thu, 18 Jul 2002, Gervais, John wrote:

> What could be done to convince upper management that membership in ARMA is a
> good investment for the organization?"..............
> It may also be beneficial to look within our organizations to see if there
> are other "professional" associations staff belong to (memberships), which
> are being subsidized or paid for by the organization and to see how they are
> being justified? In other words, do our homework and make a good case.
> In the 20 years I have been in the Records/Information management field I
> have seen a shift in the way records/information management is being viewed
> in organizations.  I believe, albeit slowly, organizations are finally
> understanding the importance of responsibly managing their information.
> Where you see reluctance in paying for a membership in ARMA, as an example,
> could be indicitive of how much an organization understands the importance
> of responsible management of their information assets.  I have seen first
> hand engineers, accountants and planners who have had little or no
> difficulty in securing financing for their memberships and conversely an
> information management "professional" being turned down.  Are we too not
> "professionals"? I digress, as this is endemic in many organizations and
> doesn't sit well with me.
> I truly believe we are on the right track with making our case on the
> importance of responsible management of our corporate information, but until
> senior management "get it" we will still be struggling to make our case or
> justifying a membership in an association like ARMA.
> My final thoughts.  Great feedback on this subject.  Thank you.
> John A. Gervais
> Program Manager
> Business Development and Strategic Planning Division,
> Information Management Directorate,
> Finance and Administration Branch,
> Canada Customs and Revenue Agency,
> 16th Floor, Albion Tower, 25 Nicolas Street,
> Ottawa, Ontario, Canada, K1A 0L5
>         '       (613) 957-6621
>         *       [log in to unmask]
>         "
> -----Original Message-----
> From: David K. Kasparian [mailto:[log in to unmask]]
> Sent: July 17, 2002 12:51 PM
> To: [log in to unmask]
> Subject: Re: ARMA Membership Justification
> What could be done to convince upper management that membership in ARMA is a
> good investment for the organization?"
> Peter raised a very good question. At this time, when thinking of the
> approaching ARMA International conference and also when trying to justify
> our membership, we may need some justification to our management. I hope
> that the following is of help to you.
> 1.     ARMA International provides us education in records and information
> management standards, procedures and techniques. It provides us education in
> how to conduct our records management program in a professional and ethical
> manner. It does this through seminars, conference presentations,
> publications, and through local chapter presentations.
> 2.     ARMA International enables us to establish and maintain professional
> contacts that help in the resolution of our problems. These contacts assist
> us to reduce the time it takes for responsibilities to be fulfilled that
> require external knowledge and research.
> 3.     ARMA International membership and support provides additional
> justification that our organization is maintaining a proper records
> management program. That we are concerned with the education of our
> employees and the support of the leading association that promotes ethics,
> and professionalism in information management and in particular records
> management.
> 4.     ARMA International is continually through its committees and special
> interest groups been promoting research and providing us with the benefits
> of this research.  It has been providing this in industry specific areas,
> standards development, evolving technology, and government regulations to
> name a few.
> 5.     ARMA International helps us to reduce our costs. I am not just
> referring to the discounts provided to us through our membership. We are
> provided vendor access and relationships that enable us to make comparisons
> so that we can choose the most cost effective products for our use. ARMA
> International has over 10,000 members. This membership provides us with more
> clout when we need to resolve problems and enables us to achieve greater
> vendor discounts because they recognize that our organization is not
> isolated. It does not stand-alone.
> 6.     ARMA International helps us to maintain a competitive advantage. By
> our application of the information we gain, and through the use of the
> contacts we make, we are able to reduce our costs and perform our mandatory
> organizational requirements in information and records management in a cost
> effective manner. These advantages gained through our ARMA International
> support, and membership enable us to perform our functions with reduced risk
> of major financial loss during audits, compliance review, and litigation.
> Other organizations, including our competitors, who are not members of ARMA
> International, are therefore at a competitive disadvantage.
> =========================================================
> David K. Kasparian, CNE, MIT              20426 Blythe St
> ANALYTICAL SOLUTIONS                   Winnetka, CA 91306
> Voice: (818) 998-4774                 Fax: (818) 718-7239
>          E-mail: mailto:[log in to unmask]
> =========================================================
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]]On Behalf
> Of Bridgette Kelly
> Sent: Wednesday, July 17, 2002 7:49 AM
> To: [log in to unmask]
> Subject: Re: ARMA Membership Justification
> Oops! Been a long day already!
> Peter K wrote:
> "My question was (paraphrasing) What hard objective evidence can you
> present
> to  management that your ARMA membership must be maintained by the
> organization. I know what benefits ARMA purports to provide, but what do
> you
> get from the association that you can't get elsewhere? What does ARMA
> provide that you really really must have?"
> I would love to see what people have to say about this subject. I agree
> that these are positive questions that can  help new people like me
> convince management that a large chunk of the archives budget should be
> spent on ARMA membership. Discounts to national meetings and workshops that
> are not local are not convincing enough - my travel budget is just too
> small.
> I look forward to reading people's ideas. :)
> Bridgette
> ---------------
> Bridgette A. Kelly, Archivist
> United Church of Christ
> 700 Prospect
> Cleveland, OH  44115-1100
> 216-736-2106     [log in to unmask]
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