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Thanks so much - I'll check out the site.



----- Original Message -----
From: "Michael, Lee" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Monday, December 30, 2002 12:41 PM
Subject: Re: Electronic Filing


> Kathy,
>
> The National Laboratory I work for is retaining permanent records in pdf
> format, in conjunction with the Office of Scientific and Technical
> Information (OSTI).  OSTI is responsible for dissemination of scientific
and
> technical information for the US Department of Energy.  OSTI has required
> laboratories to submit their reports in electronic format, including pdf,
> for a long time.  Our laboratory is now submitting a bibliographic
database
> record, and a link back to our own site for our technical reports.
>
> You may want to get in touch with a technical expert at OSTI to understand
> their use of pdf as permanent records.
>
> For a demonstration of what I'm describing, access the full text database
of
> OSTI publications at:  http://www.osti.gov/bridge/  Go to the easy search
> option and type in "National Renewable Energy Laboratory".  When the
results
> come back, click on the pdf logo with "0K" in the file size.  These are
the
> files that reside on our laboratory servers.  If you click on a pdf logo
> with a file size, you'll access the report that resides on the OSTI site.
>
> I can't address the legality of this system, but the current reliability
is
> very good.
>
>
>
> Sincerely,
>
> Lee Michael, CRM
> Records Program Manager
> National Renewable Energy Laboratory
> Golden, CO
>
> -----Original Message-----
> From: Kathy Hamilton [mailto:[log in to unmask]]
> Sent: Monday, December 30, 2002 8:11 AM
> To: [log in to unmask]
> Subject: Electronic Filing
>
>
> My company has recently moved from roll microfilm to PDF format for some
of
> our records.  Users are now able to access the PDFs through a shared
network
> drive.  The plan is to move the files to our intranet, when it's ready.
>
> My concern is with the legality and reliability of this system.  As part
of
> our daily routine, a backup is made of the information and it's stored
> offsite.  These are permanent records and, although I'm assured that PDF
is
> 'here to stay' (anyone heard that line before?????) I have reservations
> about retrieval and storage over the long-term.
>
> Anyone have experience with such a system  --  from the user or
> administrator view  --  or any comments?
>
> Thanks a lot.
>
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>
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