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I do the same thing, I have a database and track dates and amendments.

Tina Clayton
Contract Analyst/Records Information Manager
Centrix Financial
6782 S. Potomac
Centennial, CO 80112
303-391-3539
Fax: 866-475-3645
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Hilliard, Mary
Sent: Wednesday, April 05, 2006 12:22 PM
To: [log in to unmask]
Subject: Re: [RM] Contracts Management

Our contracts belong to the Office of Business Affairs.  The Accounting
and Purchasing services group scans them into the document management
system and is the "custodian" of the contracts since they need to refer
to them each time they make a payment.  They have a database where they
track the amendments and ending dates so they can manage retention of
the actual documents.

Mary Hilliard, CRM
University of Texas System Administration

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance