Print

Print


Yes you would definitely do as Gary has mentioned.
   
  Laura Brooks, CRM, MLS
  [log in to unmask]
  

Gary Vocks <[log in to unmask]> wrote:
  I think that if you change the retention period for a particular record 
series the new retention would apply to all the records in that series that 
you have in your possession, including older records.

Gary Vocks
Records Management Officer
Southern Illinois University
School of Medicine
Springfield, Illinois USA

----- Original Message ----- 
From: "Daulby, Lisa" 

To: 
Sent: Wednesday, June 14, 2006 2:27 PM
Subject: [RM] Do you change the retentions?


> Hello to all list members,
> I have a retention schedule question that I hope you will be able to
> assist me with. If an organization revamps/reissues its records
> retention schedule are they required to revisit their existing inventory
> of records and adjust the previously applied retentions if the new
> schedule has a different retention (longer or shorter) for a particular
> series of records? My first thought was not to change these retentions
> as they were applied when a particular version of the retention schedule
> was in place; and that going forward the new schedule would apply to new
> records. However, we know that some of the retentions in the previous
> version of the retention schedule are now considered inaccurate and/or
> outdated in light of recently issued regulatory/legal retention
> requirements.
> You thoughts on this issue would be greatly appreciated.
> Thanks in advance, Lisa
> Lisa Daulby
> (413) 348-3244
>
> _______________________________________________________________________
>
> This e-mail may be privileged and/or confidential, and the sender does not 
> waive any related rights and obligations.
> Any distribution, use or copying of this e-mail or the information it 
> contains by other than an intended recipient is unauthorized.
> If you received this e-mail in error, please advise me (by return e-mail 
> or otherwise) immediately.
>
> Ce courrier électronique est confidentiel et protégé. L'expéditeur ne 
> renonce pas aux droits et obligations qui s'y rapportent.
> Toute diffusion, utilisation ou copie de ce message ou des renseignements 
> qu'il contient par une personne autre que le (les) destinataire(s) 
> désigné(s) est interdite.
> Si vous recevez ce courrier électronique par erreur, veuillez m'en aviser 
> immédiatement, par retour de courrier électronique ou par un autre moyen.
> 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance


List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance