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At Quinnipiac, we also make significant use of collecting (home-grown
software) and archiving (MS-ACCESS) data electronically, to the point
where few of our interactions are recorded on paper.  We went through
significant front-loading to get here, but we can respond to queries
much faster and have no problems with storing piles of paper.  So, like
Marcy notes, the info we collect electronically is stored for good (we
hope).  One area where we continue to use paper is recording and
archiving the work we do with students who choose to disclose a
disability.  We keep paper files of documentation, notes on visits, and
the like.  These we keep for three years after the student has last
engaged, with the most request for information being copies sent along
to a new institution (which, as I understand it, is not an obligation on
our part).  We have talked about scanning the original documentation to
electronic format and collect the rest of the info electronically as
well, but haven't had the time to fiddle around with policy and
procedure yet.  I'm not familiar with ImageNow, so I look forward to the
replies.

A. Delohery

-----Original Message-----
From: Open Forum for Learning Assistance Professionals
[mailto:[log in to unmask]] On Behalf Of Marcy Marinelli
Sent: Thursday, July 20, 2006 10:23 AM
To: [log in to unmask]
Subject: Re: Learning Center Records

At University of Maryland our Learning Assistance Service keeps student
records (intake form, problem checklist, etc.) for 5 years.  We have an
access database where demographic data, service use, etc. are kept
indefinitely.  We just finished a massive shredding project here in our
whole counseling center and came up with a policy for destruction of
records.

Marcy Marinelli

-----Original Message-----
From: Open Forum for Learning Assistance Professionals
[mailto:[log in to unmask]] On Behalf Of Scarbrough, Elizabeth
Sent: Thursday, July 20, 2006 9:54 AM
To: [log in to unmask]
Subject: Learning Center Records

Hello.  We are currently have a large amount of paper documentation for
students who have received services through our center, primarily
placement testing and tutoring.  We are interested in the length of time
other institutions retain records of correspondence, copies of student
test results, tutorial request forms, etc.

Also, is anyone using ImageNow software to keep track of that
information electronically?

Thanks.

Liz 
 
Liz Scarbrough
 
Learning Specialist
Towson University
Academic Achievement Center
8000 York Road
Towson, MD 21252
 
e-mail: [log in to unmask]
phone: (410) 704-6005




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