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I echo Gary's comment (which seems to happening quite a bit lately!).
Seriously consider using technology in this situation.  It can be as
simple as an Access database - no need to go buy the latest and greatest
ECM product if this is really your immediate, and only, concern.  If you
use a library collection database (such as InMagic or Sydney Plus) you
can use that for this purpose as well.

Good luck,
Julie
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