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Sandy and Listers -

At Coconino Community College in Flagstaff, we have students sign into a
database and enter the subject that they will be working on and the
duration. Then, individual tutors track each interaction on a form such
as the attached. This is separate completely from their timecards, but
helps us know what special populations they may be serving,
approximately how long each appointment in our drop in environment
actually takes, and we can compare these timecards to the database to
see how accurate the student self reported sign ins are. 

Sarah Jasper Noreen
Assistant Director of Learning Enhancement Services
Coconino Community College, Flagstaff AZ

-----Original Message-----
From: Open Forum for Learning Assistance Professionals
[mailto:[log in to unmask]] On Behalf Of Sandra kolkay
Sent: Tuesday, November 21, 2006 2:53 PM
To: [log in to unmask]
Subject: Tracking tutoring sessions

I am seeking ideas for tracking individual tutoring sessions for Student
Support Services, a TRIO program.    I now have in place a system where
the tutor prepares a summary sheet that students sign each tutoring
session.  The tutor also signs the sheet and turns it in every two weeks
along with a timesheet.   My problem lies in the fact that  timesheets
now need to be in before the end of the pay period which means tutors
are projecting  their hours before some sessions take place.  I now have
the problem of tracking these summary sheets to ensure that  the
documentation is all there.  The tutors are generally responsible to get
this paperwork back to me, but I still have a few who forget or mix the
sheets with the documentation for the current pay period.  

I would like to know what other tutoring centers do to track individual
tutoring sessions.  Thank you.

Sandy



Sandy Kolkay
Coordinator of Tutoring and Learning Enhancement Specialists
Waubonsee Community College
COL 159
630-466-7900, Ext. 2576

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