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Dan Noonan asked/commented " what is the point of an email "archive" if one does not apply retention rules to it?  It would seem to me to be an expensive, glorified backup system." 

Actually, it's the current of the technique formerly known as "hierarchical storage management" -- store in the cheapest system consistent with most usage.

I think it's probably fair to say most developers of so-called "archiving" software didn't even think of records retention issues when they originally developed their product.


----- Original Message -----
From: Records Management Program <[log in to unmask]>
To: [log in to unmask] <[log in to unmask]>
Sent: Thu Mar 12 09:35:01 2009
Subject: [RM] email archiving w/o RIM is it just expensive back-up? [was E: email archiving and Symantec's Enterprise Vault]

Hello Tamar, et al: I know this will sound rather flippant, but what is the
point of an email "archive" if one does not apply retention rules to it?  It
would seem to me to be an expensive, glorified backup system.  We should be
to the point of understanding that email in and of itself is not a record
type or series, but just the delivery mechanism of various records, with
varying informational/retention values.  It has been my concern for years
that we deploy expensive tools such as these and document imaging systems
without first contextualizing them within a records management framework.
OK, I'll step down from my soapbox now.

Respectfully, Dan

Daniel W. Noonan, MLS, CDIA+
Electronic Records Manager/Archivist
The Ohio State University Archives
600 Ackerman Road, Rm 5822
Columbus, OH 43202
614.247.2425
[log in to unmask]
http://library.osu.edu/sites/archives/retention/records.php
 


-----Original Message-----
From: Granovsky, Tamar [mailto:[log in to unmask]] 
Sent: Wednesday, March 11, 2009 8:45 AM
Subject: email archiving and Symantec's Enterprise Vault

All--

Lincoln Laboratory is getting ready to procure Symantec's Enterprise Vault
for its email archiving. At the moment, Lincoln does not have a records
management program and, at the moment, it appears that we will not acquire
the tools for classification and rules. I would like to know if any of you
have tips, success or failure stories, and/or lessons learned that you can
share with me from the archives and records management point of view. I have
taken a look at past email archiving threads on this listserv (which has
been helpful) and am interested in not only general thoughts and concerns
but also those specifically related to this product.

Thanks in advance, --Tamar

____________________________________________
Tamar Granovsky
Archivist, Knowledge Services (S0-775)
Information Services Department
MIT Lincoln Laboratory 
244 Wood Street
Lexington, MA  02420-9176 USA

email: [log in to unmask]
Voice: (781) 981-2387       
Fax: (781) 981-2645
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