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Laura, this does not sound like good practise.  Although you are not 
divulging the whole SSN, you are identifying parts of it which does not 
seem right.  I for one would not want this divulged to all within the 
organization.

Do they not have an employee number that could be used? 

John Annunziello, CRM, ermm
Manager, Records and Information 
Toronto and Region Conservation Authority
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