April 23, 2012
To: Graduate Administrative Staff
cc: Graduate Deans, Department Chairs, and Graduate Coordinators
From: The Graduate School
Re: Degree Certification on May 8, 2012
1. FOR THE REMAINDER OF THE TERM.
Degree certification continues to be our top priority for the remainder of this term. Please check the Discrepancies tab in GIMS at http://gradschool.ufl.edu/gimsportal/gatorlink/portal.asp to verify that your degree candidates do not have outstanding issues. Please note that this site includes all your graduate students with issues, not just degree candidates.
2. UNRESOLVED FINAL TERM GRADE ISSUES.
The Graduate School certifies degrees based on final term grades submitted by the Monday, May 7, 2012 12:00 PM closure of Grade-A-Gator. Please remind your faculty of the negative impact on degree candidates if grades are not submitted by the deadline.
Should you have students with unresolved final term grades, please remind them to reapply for Summer 2012 graduation by the published deadline, Thursday, July 5, 2012.
3. DEGREE CERTIFICATION.
Academic units should find out from their college degree certification coordinators when their material is due to the college deans. Final college degree certification occurs online and must be completed by 10:00 AM on Tuesday, May 8, 2012.
If you are a college coordinator and are unavailable to complete the on-line degree certification transaction by the 10:00 AM deadline on Tuesday, May 8, 2012, please let Nicki Dankers know who your replacement will be. Reply to [log in to unmask] with the contact information.
4. DEGREE CANDIDATE STATUS VERIFICATION LETTERS.
Requests for Degree Candidate Status Verification Letters for students graduating in the Spring 2012 term received after April 23, 2012 will not be processed. Students certified on May 8, 2012 are able to request a transcript from the Office of the University Registrar for proof of the degree as early as Wednesday, May 9, 2012.
5. ASSISTANCE FOR STUDENTS NOT GRADUATING.
The Graduate Student Records Office will resume assistance with non-degree certification issues on Monday, May 14, 2012.
PLANNING FOR SUMMER 2012
1. GRADUATION CHECKS.
It is critical that the departments do a graduation check for students intending to graduate in Summer 2012 since we monitor different things. The Graduate School will begin graduation checks automatically as soon as the degree candidate list is published from the Registrar for the Summer 2012 term.
2. ADMISSION TO CANDIDACY.
GIMS remains available for Admission to Candidacy data submission. Data processing from the Graduate School to the Registrar’s Office will resume Monday, May 21, 2012.
Just a reminder--it is not required for you to submit a registration adjustment for students enrolled in 7979 during the term in which they are reclassified to a 9. Students in a doctoral program classified as 7, 8, or 9 may continue to register for 7979, but only students with a 9 classification can be enrolled in 7980 and have the course funded by the State for the University.
Thank you for your cooperation.
University of Florida
Gainesville, FL 32611