July 23, 2012
To: Graduate Administrative Staff
cc: Graduate Deans, Department Chairs, and Graduate Coordinators
From: Gann Enholm, Coordinator for Graduate Student Records
Re: Degree Certification on August 14, 2012
1. FOR THE REMAINDER OF THE TERM.
Degree certification continues to be our top priority for the remainder of this term. Please check the GIMS student deficiency website at http://gradschool.ufl.edu/gimsportal/gatorlink/portal.asp to verify that your degree candidates do not have outstanding issues. Please note that this site includes all your graduate students with issues, not just degree candidates.
2. UNRESOLVED FINAL TERM GRADE ISSUES.
The Graduate School certifies degrees based on final term grades submitted by the Monday, August 13, 2012, 12:00 PM closure of Grade-A-Gator. Please remind your faculty of the negative impact on degree candidates if grades are not submitted by the deadline.
Should you have students with unresolved final term grades, please remind them to reapply for Fall 2012 graduation by the published deadline, September 14, 2012.
3. DEGREE CERTIFICATION.
Academic units are responsible for evaluating degree candidates based on final term grades and notifying their college of candidates that should be removed. Academic units should find out from their college degree certification coordinators when their material is due to the college deans. Final college degree certification occurs online and must be completed by 10:00 AM on TUESDAY, August 14, 2012.
If you are a college coordinator and are unavailable to complete the on-line degree certification transaction by the 10:00 AM deadline on August 14, 2012, please let Nicki Dankers know who will be your replacement. Reply to [log in to unmask] with the contact information.
4. DEGREE CANDIDATE STATUS VERIFICATION LETTERS.
Requests for Degree Candidate Status Verification Letters for students graduating in the Summer 2012 term received after July 26, 2012 are not being processed. Students certified on August 14, 2012 should be able to request a transcript from the Office of the University Registrar for proof of the degree as early as August 15, 2012.
5. ASSISTANCE FOR STUDENTS NOT GRADUATING.
The Graduate Student Records Office will resume assistance with non-degree certification issues on Wednesday, August 22, 2012.
PLANNING FOR FALL 2012
1. GRADUATION CHECKS.
It is critical that the departments do the graduation check for students intending to graduate in Fall 2012 since we monitor different things. The Graduate School will begin graduation checks automatically as soon as the degree candidate list is available from the Registrar for the Fall 2012 term.
2. ADMISSION TO CANDIDACY.
GIMS remains available for Admission to Candidacy data submission. Data processing from the Graduate School to the Registrar’s Office is planned to resume Wednesday, August 22, 2012.
Just a reminder--it is not required for you to submit a registration adjustment for students enrolled in 7979 during the term in which they are reclassified to a 9. Students in a doctoral program classified as 7, 8, or 9 may continue to register for 7979, but only students with a 9 classification can be enrolled in 7980 and have the course funded by the State for the University.
Thank you for your cooperation.
UF Graduate Student Records
PO Box 115500
Gainesville, FL 32611
Telephone: (352) 392-4643
Fax: (352) 846-2756