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the problem with paraphrasing language form regulations is sometimes one
fails to include some critical aspects of what the clause is applicable to:

(a) Except as stated in 4.703(b), contractors shall make available records,
which includes books, documents, accounting procedures and practices, and
other data, regardless of type and regardless of whether such items are in
written form, in the form of computer data, or in any other form, and other
supporting evidence TO SATISFY CONTRACT NEGOTIATION, ADMINISTRATION, AND
AUDIT REQUIREMENTS OF THE CONTRACTING AGENCIES AND THE COMPTROLLER GENERAL
for (1) 3 years after final payment or, for certain records, (2) the period
specified in 4.705 through 4.7053, whichever of these periods expires
first.

So what this language applies to is CONTRACTUAL records... not necessarily
other records.

 Larry
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On Wed, Nov 7, 2012 at 5:13 PM, Maureen Cusack <[log in to unmask]>wrote:

> Here's the excerpt:
>
>
>  48 C.F.R. 4.703(c)(3)
>
> (c) Nothing in this section shall be construed to preclude a contractor
> from duplicating or storing original records in electronic form unless they
> contain significant information not shown on the record copy. Original
> records need not be maintained or produced in an audit if the contractor or
> subcontractor provides photographic or electronic images of the original
> records and meets the following requirements:
> *(3) The contractor or subcontractor retains the original records for a
> minimum of one year after imaging to permit periodic validation of the
> imaging systems.*
>
>
>  --
> Maureen Cusack
> San Francisco, CA
> [log in to unmask]
>
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>



-- 
*Lawrence J. Medina
Danville, CA
RIM Professional since 1972*

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