DATE:    February 1, 2013

TO:        Associate Deans, Chairs/Directors, Graduate Coordinators, and Graduate Staff

CC:         Deans and Academic Personnel

FROM:  Kenneth J. Gerhardt, Senior Associate Dean, Graduate School

RE:         Template Letters for Admission to Graduate School and Appointments as Graduate Assistants

The majority of new graduate students each year are admitted during the spring semester for fall matriculation. Providing these students with a clear and accurate letter of admission and letter of appointment is critical to the success of our graduate programs.

New templates for these letters are now available for your use and can be found at

Please note that the new Letter of Admission to the Graduate School no longer includes employment information.

All employment information must now be included in the Letter of Appointment.

These are significant changes from previous templates.

Please discard your existing templates and use these new ones.

You may add other "recruiting" statements in these letters.

These letters were reviewed by General Counsel and Human Resources.

Kenneth J. Gerhardt, Ph.D.
Senior Associate Dean for Academic Affairs
Graduate School
University of Florida
162 Grinter Hall
PO Box 115500
Gainesville, Florida 32601
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352-392-8729 (FAX)