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For moves within the building I would recommend taking a full inventory of the files, place them onto library carts, shrink wrap the carts (use brown paper cover first if needed), then unload/check the files into their new central location.

Angela Fleig

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Craig Conant
Sent: Monday, March 18, 2013 5:43 PM
To: [log in to unmask]
Subject: Managing the Move of Sensitive Documents

Hello,
I'm a records manager who has been working in government records for over a decade.  I've been a member, off and on, of the listserv for several years, mainly staying in the background and following the various discussions.
As part of our building's remodel, we are managing the movement of records to a new consolidaterd records center.  I'd like to get some feedback from anyone who's managed a records move within a building before.  Specifically, I need to know how you have managed the move of sensitive or confidential records.  These are records with trade secrets and other sensitive or confidential information.  When you moved, did you:

*         Move the records while in their safes or locked cabinets

*         Place the records in ordinary cardboard boxes while moving

*         Place them in lockable or tamper-proof containers while moving

*         Make sure that responsible staff accompanied the containers
during the move

Any ideas about how to accomplish this part of our move would be greatly appreciated.

Craig Conant
ASRC Primus
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