Here is a survey for you……….   Peter could do it as a Zoomerang or some more efficient study but here are the questions:

Do you have the authority from management to place in your contracts the ability to limit the movement of records from one vendor to another?

Does your contract state that the sale of your records storage vendor voids the current contract?

Do you have a clause in your contract that controls where your records are stored?

	One RM found that the corporate records were spread over 4 different states in the Northeast (and six different
	storage facilities) and any audit required that multiple sites be visited to verify the records existence.

	If you have a requirement to be in climate controlled storage and the new vendor does not offer it; or, is full and
	has no room for your records, what happens?

	If your media is to be stored in a Class 125 Media Vault and the new contractor has no such vault, can you 
	remove your media?

If the merger of your current high quality vendor into a poorer quality service provider, what are your options?

If Information Governance is real, then IG Managers must establish control over the location, the quality and the ratings for records collection.  Is anyone making headway in that area?

Hugh Smith
FIRELOCK Fireproof Modular Vaults
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(610)  756-4440    Fax (610)  756-4134

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