April 16, 2014
TO: Graduate Coordinators, Graduate Staff
FROM: Graduate Student Records
DEGREE CERTIFICATION for Spring 2014
1. FOR THE REMAINDER OF THE TERM.
Degree certification continues to be our top priority for the remainder of this term. Please verify that your graduating students do not have any outstanding issues by going to GIMS and checking your student discrepancies report. The discrepancies report can be found by going to the Department Data menu on the left of GIMS and selecting “Reports”. From here you can select “discrepancies”, which then gives you the option for running reports for various issues. Please note that this site includes all your graduate students with issues, not just degree candidates.
2. UNRESOLVED FINAL TERM GRADE ISSUES.
The Graduate School certifies degrees based on final term grades submitted by the Monday, May 5, 2014, 12:00 PM closure of Grade-A-Gator. Please remind your faculty of the negative impact on degree candidates if grades are not submitted by the deadline.
Should you have students with unresolved final term grades, please remind them to reapply for graduation for the Summer 2014 term by the published deadline, July 2, 2014.
3. DEGREE CERTIFICATION.
Academic units are responsible for evaluating degree candidates based on final term grades and notifying their college of candidates that should be removed. Remember – departmental requirements may be more specific than what the College and/or Graduate School evaluates. Academic units should find out from their college degree certification coordinators when their material is due to the college deans. Final college degree certification occurs online and must be completed by 10:00 AM on TUESDAY, May 6, 2014.
If you are a college coordinator and are unavailable to complete the online degree certification transaction by the 10:00 AM deadline on May 6, 2014, please let Nicki Dankers know who your replacement will be. Reply to [log in to unmask] with the contact information.
4. DEGREE CANDIDATE STATUS VERIFICATION LETTERS.
Just a reminder—the deadline for Degree Candidate Status Verification Letters for students graduating in the Spring term was April 14, 2014. Students certified on May 6, 2014 should be able to request a transcript from the Office of the University Registrar for proof of the degree as early as Wednesday, May 7, 2014.
5. ASSISTANCE FOR STUDENTS NOT GRADUATING.
The Graduate Student Records Office will resume assistance with non-degree certification issues on Monday, May 12, 2014.
PLANNING FOR SUMMER 2014
1. GRADUATION CHECKS.
It is critical that the departments also conduct graduation checks for students intending to graduate in Summer 2014, since the departments and the Graduate School monitor for different things. The Graduate School will begin graduation checks automatically as soon as the degree candidate list is available from the Registrar for the Summer 2014 term.
2. ADMISSION TO CANDIDACY.
GIMS remains available for Admission to Candidacy data submission.
Just a reminder--it is not required for you to submit a registration adjustment for students enrolled in 7979 during the term in which they are reclassified to a 9. Students in a doctoral program classified as 7, 8, or 9 may continue to register for 7979, but only students with a 9 classification can be enrolled in 7980 and have the course funded by the State for the University.
Thank you for your cooperation.
UF Graduate Student Records
PO Box 115500
Gainesville, FL 32611
Telephone: (352) 392-4643
Fax: (352) 846-2756