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Sam,
We also have a drop-in facility and had/have the same issues as you.  We did get a scanning system but there are still many students who walk by the system and do not sign-in.  So it did not fix the problem of students signing in but it did save us time from having to hand enter the log in sheet.
Some things I have tried:
	1.  BIG sign in entrance door saying CHECK-IN Required and make it at chest level (such as a podium) so it is easy to sign-in.
	2.  When the tutors aren't busy have them stay around the sign-in sheet to explain WHY check is important.  When I explain to them that we are funded differently and if we don't show 	sufficient use we could eliminated, they quickly sign-in.
	3.  When the gets a break between students, ask for the students attention, hold up the sign-in board and ask if everyon has signed-in.  It is pretty easy to tell with body language if a student 	has not done it.
	4.  If you have a different room for each subject, have the tutor carry the clip board with them.  Easy to see if everyone has signed in.  Even if a tutor is working with 8-10, they can remember 	with whom they have already worked and what time they checked in.  It also helps to make sure everyone gets served and no one gets overlooked.
Respectfully,
Kat
Kat Powell M.S., G.C.D.F.
Learning Assistance Coordinator
College of Southern Idaho
P.O. Box 1238
Twin Falls, ID 83303-1238
(208)732-6685
Fax (208)736-3029
**Remember no matter where you go, there you are.** 

-----Original Message-----
From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Samuel W Raskin
Sent: Friday, January 23, 2015 11:29 AM
To: [log in to unmask]
Subject: Increasing Sign-Ins

Hello Everyone,

I would love to get some suggestions on how to ensure that everyone who uses our tutoring services signs in.  Here is the context:


*         We have 'drop-in' tutoring rooms at various locations around campus.   These discipline-specific rooms are staffed by peer tutors and, sometimes, degreed professional learning specialists.  Any student may come to these rooms during open hours to ask for help.

*         We have sign-in clipboards that sit on a table near the entry way to the rooms.

*         The tutors know that we expect them to have every user sign in.

*         Tutors generally agree that many users do not sign in.

*         These rooms get very busy, sometimes with a 10:1, or greater, student: tutor ratio, so it is understandable that tutors sometimes fail to have users sign in during peak times.

*         There is not funding to have someone whose sole job is to make sure that users sign in.

*         We have asked the university for a swipe system, but that is still at least a couple years out.

*         We have been advised that putting some kind of a stand in the hallway outside of the room, or posting anything on the hallway walls, is a fire hazard.

Usage data is extremely important at our university so we would benefit greatly from capturing as many sign ins as possible.

All input will be appreciated!

Sam

--
Samuel Raskin, M.S.
Tutoring Coordinator
Student Academic Success Center
2264 Dutton Hall
UC Davis
1 Shields Ave.
Davis, CA 95616
(530) 754-8385


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