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Thanks, Vera!

-----Original Message-----
From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Vera Mayes
Sent: Wednesday, May 06, 2015 9:50 AM
To: [log in to unmask]
Subject: Re: tutoring data collection

Gina,
We are using an in house developed program now but when we used Accutrack it was also able to be linked. Many of the commercial programs can be linked. It really makes a difference as to what data you can collect and the accuracy. We worked with our IT dept so that we have reports set up so that we can pull  info and download it to excel. Then we can really find out what we need to know. 
It does take some collaboration! But, it makes answering different questions from different areas much easier!!!
Vera

-----Original Message-----
From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Gina Burkart
Sent: Wednesday, May 06, 2015 10:45 AM
To: [log in to unmask]
Subject: Re: tutoring data collection

Vera,
Your third point is very interesting. How is your usage data fed to your mainframe?

Thanks for sharing!
Gina

Gina Burkart, Ed.D.
Learning Specialist
Clarke University

-----Original Message-----
From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Vera Mayes
Sent: Wednesday, May 06, 2015 9:38 AM
To: [log in to unmask]
Subject: Re: tutoring data collection

We collect several other things also:
1. Time when assistance is given, this helps with scheduling and CRLA documentation of face to face hours 2. Student survey data asking about quality of assistance, resources, technology (both overall and after a 30/60 minute conference)

3. Also our usage data is fed to our mainframe so we can get data on the grades(abc vs not) so we can look at how the students receiving assistance do versus those that don't 4. We are also looking at how much time with a tutor seems to be more effective, at what point does it seem to be a tipping point.

5. We also started recently started keeping a list of subjects requested that we don't tutor for future planning.
6. We also keep information about demographics of the staff to meet our diversity goal (including general age groups, education, experience and ethnicity)

We use all of this data for different things and have been asked by several areas for different pieces of it, some for grant documentation, probation removal, etc.
Hope this helps.

Vera
-----Original Message-----
From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Lynda Sukolsky
Sent: Wednesday, May 06, 2015 9:37 AM
To: [log in to unmask]
Subject: tutoring data collection

Good Morning,
I am going to tackle updating the type of information we collect from our tutoring session this summer. For example: # of visits, class year, major, main focus of session, etc.

 I am wondering two things:

1. Has anyone found certain types of data non essential? (ie: nobody ever asks for it/it really doesn't tell you anything to drive your mission)

2. Any types of data you can't live without? or your institution can't live without?

Thanks,
Lynda Sukolsky


--
Lynda J. Sukolsky, M.Ed.
Assistant Dean of Student Success/
Academic Achievement Center Director
Seton Hill University
Greensburg, PA

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