Date: December 2, 2015
To: Graduate Administrative Staff
Cc: Graduate Deans, Department Chairs, Graduate Coordinators and Graduate Staff
From: Gann Enholm, Assistant Director for Graduate Records
Re: Degree Certification on Tuesday, December 22, 2015
1. FOR THE REMAINDER OF THE TERM.
Degree certification continues to be our top priority for the remainder of this term. Please verify that your graduating students do not have any outstanding issues by going to GIMS and checking your student discrepancies report. The discrepancies report can be found by going to the Department Data menu on the left of GIMS and selecting “Reports”. From here you can select “discrepancies”, which then gives you the option for running reports for various issues. Please note that this site includes all your graduate students with issues, not just degree candidates.
2. UNRESOLVED FINAL TERM GRADE ISSUES.
The Graduate School certifies degrees based on final term grades submitted by the Monday, December 21, 2015, 12:00 PM closure of Grade-A-Gator. Please remind your faculty of the negative impact on degree candidates if grades are not submitted by the deadline.
Should you have students with unresolved final term grades, please remind them to reapply for graduation for the Spring 2016 term on or before the published deadline, Friday, January 29, 2016.
3. DEGREE CERTIFICATION.
Academic units are responsible for evaluating degree candidates based on final term grades and notifying their college of candidates that should be removed. Remember – departmental requirements may be more specific than what the College and/or Graduate School evaluates. Academic units should find out from their college degree certification coordinators when their material is due to the college deans. Final college degree certification occurs online and must be completed by 10:00 AM on TUESDAY, December 22, 2015.
If you are a college coordinator and are unavailable to complete the online degree certification transaction by the 10:00 AM deadline on December 22, 2015, please let Viki Solt know who your replacement will be. Reply to [log in to unmask] with the contact information.
4. DEGREE CANDIDATE STATUS VERIFICATION LETTERS.
Just a reminder—the deadline for Degree Candidate Status Verification Letters for students graduating in the Fall 2015 term was November 24, 2015. Students certified on December 22, 2015 should be able to request a transcript from the Office of the University Registrar for proof of the degree as early as Wednesday, December 23, 2015.
5. ASSISTANCE FOR STUDENTS NOT GRADUATING.
The Graduate Student Records Office will resume assistance with non-degree certification issues on Monday, January 4, 2016.
PLANNING FOR SPRING 2016
1. GRADUATION CHECKS.
It is critical that the departments also conduct graduation checks for students intending to graduate in Spring 2016, since the departments and the Graduate School monitor for different things.
2. ADMISSION TO CANDIDACY.
GIMS remains available for Admission to Candidacy data submission.
Just a reminder--it is not required for you to submit a registration adjustment for students enrolled in 7979 during the term in which they are reclassified to a 9. Students in a doctoral program classified as 7, 8, or 9 may continue to register for 7979, but only students with a 9 classification can be enrolled in 7980 and have the course funded by the State for the University.
Thank you for your cooperation.
UF Graduate Records
PO Box 115500
Gainesville, FL 32611
Telephone: (352) 392-4643
Fax: (352) 846-2756