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Just to add one more to this thread, I have just posted a new note on
Information Security in SharePoint Online on my blog.
Finally Microsoft brings some effective information classification, data
loss prevention and information rights management capability, as well as
improved auditing and reporting capability (including through PowerBI) to
help organisations protect their company, personal, sensitive and financial
information in the Office 365 cloud - and use it themselves. The security
'gap' with SharePoint has become a little narrower.
https://andrewwarland.wordpress.com/2016/05/24/information-security-in-sharepoint-online/

Andrew Warland
Sydney, Australia

On Mon, May 23, 2016 at 10:42 PM, Records Vet <[log in to unmask]> wrote:

> I might mention Bruce Miller's 2012 book on SP 2010 which also mentions a
> gap between out of the box SP and DoD compliance levels.  I think Miller
> discusses the features of SP 2013 in the book but obviously without
> complete knowledge of it at the time.
>
> I have used SP 2010 for some collaboration but not for RIM, and perhaps I'm
> either exposing or admitting my deficiencies regarding my all around
> computer fluency and capability, but I found it very difficult to use
> effectively.  Having said that, sometimes I don't know if at least some of
> these difficulties are the result of the particular network and server
> implementation; i.e. are there settings or plug-ins that haven't been
> implemented? or just the slog of trying to get things done smoothly with
> the application as it actually functions?
>
> One of my observations about a lot of software (and I'm sure this has been
> heard before) is that there are just too many features and this seems to be
> the case for SP.  Good for the user that knows them all AND can use them
> effectively but that's not going to be me, at least for the short term, and
> since I don't have that many years left in my career, I suppose that means
> never.
>
> RV
>
>
> On Sat, May 14, 2016 at 5:33 PM, Andrew Warland <[log in to unmask]>
> wrote:
>
> > Thanks Fred for your response.
> >
> > Before implementing SharePoint where I work (a large not for profit
> > Church-based organisation with almost 8,000 staff) I worked for three
> years
> > in one of our major local government councils (hint - it's the same city
> I
> > live in) implementing their digital recordkeeping strategy using HP TRIM,
> > and have worked with that product since 1999, so I know it pretty well.
> >
> > I'm interested in your comment that my description seems to to confirm
> that
> > SharePoint is not really capable of managing physical records, although I
> > do note your qualification (and the organisation that you work for which
> > appears to be a government agency).
> >
> > We use SharePoint lists to manage several thousand boxes and files in
> both
> > onsite and offsite storage. Just last week I was working through data
> from
> > one of our providers to add another 7,500 boxes (and around 13,000 files
> > registered) to the lists. I have no difficulty using SharePoint lists to
> do
> > this. It's very easy to define your own metadata and modify it as
> required.
> > I use list views to show me what records are due for disposal and, then
> > they are destroyed, can add the approver, retention schedule and date
> > destroyed (and whatever other information I need) to the items, including
> > in bulk. I can filter and group my list views anyway I want, including to
> > show the contents of each box. Aside from the ability to use barcode
> > readers (something we don't really need), I do the same with SharePoint
> > that I did with TRIM.
> >
> > As with all things SharePoint, it depends on your business and possibly
> > also your compliance requirements. I've always said that if you work in a
> > government agency you will probably need add-ons to address the
> management
> > of security classified information. This functionality has always been
> > lacking in SharePoint but I noticed (and had confirmed by Microsoft) last
> > week that they are starting to roll out a new way in SharePoint Online
> > (SPO) to manage what they call 'Low', 'Medium' and 'High' business impact
> > records. Microsoft themselves have used this method for a while now to
> > classify business information which, alongside data loss prevention (DLP)
> > and information rights management (IRM) capability, will help to address
> > that at least for businesses.
> >
> > I'm happy to provide examples of the list metadata and/or form view if
> > anyone's interested, and answer any other questions.
> >
> > Best wishes
> >
> > Andrew Warland
> > Sydney, Australia
> >
> > On Sat, May 14, 2016 at 10:10 AM, Frederic Grevin <[log in to unmask]>
> wrote:
> >
> > > Andrew, thank you for this really detailed description.
> > >
> > > It does confirm for me that SharePoint is not really capable of
> managing
> > > physical records, at least to the extent that we view that function.
> > >
> > > We're currently Autonomy Records Manager users, expecting to migrate to
> > HP
> > > Records Manager (which you may remember as Tower Software's TRIM), as
> ARM
> > > is an "end of life" product.
> > >
> > > Fortunately, HP RM has a SharePoint "connector" with various approaches
> > to
> > > manage records in SP. We're looking forward to exploring these. Once we
> > get
> > > past the migration, that is (migrations are so... INTERESTING).
> > >
> > > Best regards, and have a great weekend.
> > >
> > > Fred
> > > ------------------------
> > > Frederic J. Grevin
> > > Vice-President, Records Management
> > > New York City Economic Development Corporation
> > > [log in to unmask]
> > > 212-312-3903
> > >
> > >
> >
> > List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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> >
>
>
>
> --
> Sincerely,
>
> The Records Vet
>
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