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From: UF Administrative Memo - Self-subscribers [mailto:[log in to unmask]] On Behalf Of UF Administrative Memo
Sent: Thursday, July 28, 2016 11:30 AM
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Subject: UF Administrative Memo: New F&A (indirect) Rates


DATE:
July 28, 2016



UF ADMINISTRATIVE MEMO



FROM:

Dr. David Norton, Vice President for Research



SUBJECT:
New F&A (indirect) Rates


The University of Florida has been issued new F&A (indirect) rates effective
immediately. New rates are listed at:
http://research.ufl.edu/faculty-and-staff/proposal-development-submission/budgeting-information/fa-rates-idc.html.
The On-campus Research rate increases from 50% to 52.5%.  The following
provides details on the impact of these increases on new proposals, existing
awards, and pending awards:

New proposals (including supplements and any other request for funding not
already committed by a sponsor): Effective immediately all proposals must use
the new F&A rates.  Only awards with exceptions specifically identified in
accordance with the University's Facilities & Administrative Cost Policy
(F&A Policy<http://generalcounsel.ufl.edu/media/ufledu/content-assets/generalcounselufledu/documents/fa_cost_policy.pdf> and F&A Directives and Procedures<http://generalcounsel.ufl.edu/media/generalcounselufledu/documents/F&A-Cost-Directives.pdf>) may use rates different than those
provided in the negotiated agreement. UFIRST has been update to reflect these
rates.  Progress reports, continuations, and other proposals to request release of
already committed funding may continue to reflect the existing rate.

Note that under the new agreement, only ONE rate may be applied to each
award.  The rate will be determined by how the majority of activity is performed
under the project (i.e. off-campus, in an REC, or for a particular
activity - Research, Other Sponsored Activity, or Instruction),
and that rate will apply to the entire award.

Awards received by UF before July 28, 2016: For awards received by UF before
July 28, the F&A rate on the award (and likely entered into UFIRST and myUFL)
will apply to that award for the life of the award. "Life" shall mean for the
competitive segment approved by the funding agency at the time of the initial
award. For those projects that receive scheduled installments within an existing
award, (for example, multi-year NIH and NSF awards are often distributed to the
university in one-year budgetary installments), the Office of Research will ensure
that the rates in place prior to July 28 remain in effect for the life of these awards.

Awards received by UF after July 28, 2016 and with effective dates after July 1,
2016 (including those in response to proposals submitted with budgets based
on old rates): For all awards received on or after July 28, 2016, the new rates will
be applied. This includes all new, supplements and competitive segments to
existing awards.  It does not include funding for incremental obligations on
existing awards. In awards in which the proposed budget was submitted based on
the old rates, you should not anticipate receiving additional funds from the
sponsor or University to cover the increased cost of F&A. These projects may
need to be re-budgeted with the direct costs reduced to cover the additional
F&A.

Only awards with exceptions specifically identified in accordance with the
University's Facilities & Administrative Cost Policy
(F&A Policy<http://generalcounsel.ufl.edu/media/ufledu/content-assets/generalcounselufledu/documents/fa_cost_policy.pdf> and F&A Directives and Procedures<http://generalcounsel.ufl.edu/media/generalcounselufledu/documents/F&A-Cost-Directives.pdf>)
may use rates different than those provided in the negotiated
agreement.

Additional questions should be directed to either Stephanie Gray at (352) 392-
3516 or Brad Staats at (352) 273-3136.

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