Hi Samantha,


We use an affordable system with an unfortunate name, SARS. It links to our Banner system and pulls in all classes. We can set individual tutor schedules for the semester.


We allow students to make minor tweaks to their weekly schedule until the 6th week of class. Most students stick to their weekly scheduled hours.






Alexandra M. Pecoraro, MEd, AAC, ACC

Manager, Academic Success Resources

ICF Credentialed Life Coach, ADHD Coach

Tulane Academic Success Center

Newcomb-Tulane College

#14 Science and Engineering Complex

Office Hours: M-F 8:30am- 5:00pm

504.314.2285 (direct)


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From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Campa, Samantha
Sent: Thursday, November 17, 2016 3:39 PM
To: [log in to unmask]
Subject: Scheduling questions


Hello all,


I hesitate to admit this, but scheduling tutors is one of my greatest challenges with my job. I coordinate between 15 and 20 student employees, and each semester this is a headache for me. Our center does drop-in tutoring, so I set a schedule at the beginning of the semester and it (mostly) remains the same throughout.  I spend hours trying to accommodate tutors’ class and job schedules, give them the number of hours they want, maintain sufficient coverage for each subject, and hire to fill gaps. I need to start creating the schedule for next semester, so I’m looking for suggestions before I dive in.


Does anyone else feel this way about scheduling?

What do you do to make it go smoothly?

Do you use a software or online program to manage/optimize scheduling? (I’ve been using Excel)


As always, thanks for your suggestions!


Samantha Campa

Academic Support Advisor

Iowa Western Community College

STC 2038


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