We moved to an appointment based tutoring model.  It not only helped the budget, I believe it helped with the quality of the tutor.  We are able to attract those who are interested in helping their fellow students and wanting to make a few dollars, but could not afford the time commitment of being scheduled due to their own academic endeavors.

On Thu, Nov 17, 2016 at 1:39 PM, Campa, Samantha <[log in to unmask]> wrote:

Hello all,


I hesitate to admit this, but scheduling tutors is one of my greatest challenges with my job. I coordinate between 15 and 20 student employees, and each semester this is a headache for me. Our center does drop-in tutoring, so I set a schedule at the beginning of the semester and it (mostly) remains the same throughout.  I spend hours trying to accommodate tutors’ class and job schedules, give them the number of hours they want, maintain sufficient coverage for each subject, and hire to fill gaps. I need to start creating the schedule for next semester, so I’m looking for suggestions before I dive in.


Does anyone else feel this way about scheduling?

What do you do to make it go smoothly?

Do you use a software or online program to manage/optimize scheduling? (I’ve been using Excel)


As always, thanks for your suggestions!


Samantha Campa

Academic Support Advisor

Iowa Western Community College

STC 2038


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Louis Burkwhat,  M.A.E., M.Div.

Director Academic Success Center

530-226-4979 office

X2979 ext.

530-226-4864 fax

Want to set up a time to meet?  Get on my calendar here!


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