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Brian:
Virginia also requires reporting electronic records disposition amounts.  We use the total bytes/megabytes/gigabytes etc. as the number dispositioned.  We have no automatic deletion of any electronic files, including email.  

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Brian E. Pillard
Sent: Monday, November 14, 2016 12:51 PM
To: [log in to unmask]
Subject: Records Disposition Report

How are those of you, who are required to report disposal of records, reporting the deleting of electronic records?  It seems that reporting requirements were implemented in the paper world and usually ask about the volume of records that were disposed.



Do you have any suggestions for the proper way for governments agencies to report disposal of electronic records including automatic deletion of email according to outlook folder policies?

What should the state be asking for regarding disposal of records?



Local and state governments in Nebraska are required by statute to report records dispositions:

84-1212.02. Records retention and disposition schedule; disposal of records pursuant to schedule; report.

All state agency heads and all local agency heads are hereby authorized to dispose of the records of their agencies in accordance with records retention and disposition schedules which are applicable to their agencies if such schedules have been approved by the administrator pursuant to section 84-1212.01<http://nebraskalegislature.gov/laws/statutes.php?statute=84-1212.01>. Each agency head shall report any such records disposition to the administrator on forms provided by the administrator.









Brian Pillard, CRM
Records Manager
Lancaster County Nebraska

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