Date:     January 20, 2017

To:          Chairs/Directors, Graduate Coordinators and Graduate Staff

Cc:          Provost, Deans, Associate Deans, Academic Personnel, Student Financial Affairs, Graduate Admissions

From:    R. Paul Duncan, Senior Associate Dean

RE:          Ph.D. Program Profiles

The Graduate School developed profiles of UF's Ph.D. majors for use by potential applicants and other stakeholders. Available data are summarized in a "dashboard" about admissions, currently enrolled student demographics, completion rates and time-to-degree, and post-graduation circumstances, including job placement and student indebtedness. Data came from four sources - GIMS, Graduate Admissions, Academic Personnel, and Student Financial Affairs. The dashboard summaries have now been published for multiple years and will be released soon.  They are updated around this time each year.

A password protected site in GIMS is available for your program to preview the data and add comments. A direct link is available on the left-hand navigation menu under Department Data labeled "Manage Program Profile." Separate text boxes under the four headings will be available for your remarks.  The comments are intended to provide the reader with a context about specific features of the data as they might apply to a particular program.  For example, the dashboard gives the percentage of Ph.D. students with funding as TAs, RAs, GAs and Fellows. Your department may use other sources of funding for your students in addition to those who are funded on assistantships or fellowships. You may choose to put this information in the comment box in GIMS, which will then appear as a note on the dashboard.  If you choose to make comments, limit them to 50 words per box.

Please add your comments in GIMS by noon Tuesday, January 31st.  Please note that the comment sections in GIMS will remain available for additional remarks or modifications throughout the year.  GIMS may also be used if you would like clarification regarding any of the data elements which serve as the foundation for the dashboard graphics. For example, the list of students that were counted for each cohort in the dashboard will soon be available under Department Data -> Reports->Cohorts Lists.

The dashboards will be made available to the public on *Wednesday, February 1st* by close of business. On February 1st  they will be found at  Thank you in advance for helping to promote all of UF's Ph.D. programs.