We also use google forms extensively.  Most tutors fill out the forms on their phone so we don’t spend much time checking out laptops for this purpose.  Tutors used to frequently ask us to check whether their forms were successfully submitted.  Now we select the setting that automatically emails the tutor a copy of their form responses.  This has helped a lot. 

From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Suzette Staal
Sent: Thursday, March 2, 2017 10:55 AM
To: [log in to unmask]
Subject: Re: Paper and More Paper

We use Google forms with pretty good success. The tutors need to complete a form after every tutoring session and this is tied to their pay check. (There must be a form with dates and times matching every entry on their time card.) We also used forms for two surveys we send to our tutees. (We now use Qualtrics.) But our return rate is pretty good (about 80%) when we incentivize with a book store gift card. Usually it is only about $25.00 but that seems enough to motivate the students to respond. We provide tutoring matches as opposed to drop in tutoring but we send our surveys out in mass to all students who have received services through our department.

Good Luck!

Suzette

Suzette Staal
Coordinator of Tutoring Services
Academic Success Center

Hope College
261 VanZoeren Hall
41 Graves Place, PO Box 9000, Holland, MI 49422-9000
616-395-7830 | [log in to unmask]
hope.edu/admin/acadsuccess/ | hope.edu

On Thu, Mar 2, 2017 at 1:37 PM, Askey, Kelly L. <[log in to unmask]> wrote:

We use a whole lot of paper in peer tutoring. Our tutors fill out a summary for every tutoring session they hold. We also have several evaluations that students and tutors complete throughout the semester. In addition, when students request a peer tutor, several pieces of paper are used for the tutor request process, as well. We’ve tried offering that process through our Blackboard Community, with some success. But, I would say over half of the students complete the request through the paper method…. So they seem to prefer it.

I would like to move to using Google forms (or some other similar platform) as much as I can, to reduce paper waste. I can easily do that for some things… but if I want to do that for tutoring session paper work, it would require tutors to check out a laptop from the center for every tutoring session. Maybe it would be worth it… because it would also help eliminate some of the time it takes ME to enter that data into the computer later. However, may also be that the surveys might be ignored if it comes to them in their email later via Google Forms rather than a paper they are asked to fill out before they leave the tutoring center.

All that to say, anyone who has found successful ways to deal with reducing paper use, while still collecting valuable data, please share your methods!

Thanks,

Kelly Askey-Lodes

Peer Tutoring & Study Skills Development Program Supervisor

STLCC-FV, SC-130

314-513-4073

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