On Friday, March 17, 2017 a small patch was put into UFIRST to enhance a few interactions you have with the system. Details of the enhancements are listed below. We hope you find these useful in performance of your sponsored programs management. If you have any questions regarding these enhancements or suggestions for future enhancements, please email: [log in to unmask].
1. Attachments workspace:
a. All column headers are now sortable
b. Any activity that allows a user to attach a document now posts those attachments to a new “Activity Documents” section on the workspace. Along with the link to the attachment, the section includes the activity that was performed when the document was loaded (i.e. ad hoc review, send email), the executor of that activity and the date it was loaded.
c. For proposal FCOI documents, we have added the person name & role to the section where the attachments are loaded. We have combined the PI section with all other key personnel for a single listing and easy sorting.
d. The Date Uploaded column now reflects the last version loaded rather than the date the original version was loaded (note that the Uploaded By still reflects the original person but will be fixed on April 7)
e. DSP now has an activity to 'move' attachments between submission/official and Internal sections of the workspace to maintain better clarity in the documents
a. When you do an award modification on any award for which NO PROJECTS are in temp status, you will no longer see the question “Are you indicating that sponsor authorization has been received for any current temporary projects (temporary-made-permanent)?”
b. When you do an award modification on any award for WITH PROJECTS IN TEMP STATUS and answer yes to “Are you indicating that sponsor authorization has been received for any current temporary projects (temporary-made-permanent)?”, you will immediately be presented with a list of projects in temp status from which you select the projects you wish to make permanent. This eliminates the need for an additional page in the process where that list was previously presented.
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3. Effort Commitments: When a row has been created in error or if you need to completely remove an individual from future effort commitments, you can now mark an effort row for deletion rather than having to zero out the commitment as done previously.
4. IRB/IACUC protocols:
a. If humans or animals was marked yes in error and subsequently changed to no, we have corrected the way the old protocol stays linked with the project. Please note that if human or animal work EVER occurred, it should REMAIN YES and the protocol appropriately CLOSED with the committee. This is only for projects where the original response was in error.
b. If a project has an exception from the Asst Vice President for Research Compliance to proceed without having an approved protocol in place and then subsequently garners approval, the data is now accurately updated.
Again, if you have any questions regarding these enhancements or suggestions for future enhancements, please email: [log in to unmask].
Assistant Vice President
Division of Sponsored Programs
Office of Research
UNIVERSITY of FLORIDA