Effective, 4/26/17, all proposals should use the FY18 proposed fringe rates noted in the below Admin Memo, with the understanding that the proposed rates are subject to DHHS approval and the final approved rates will be charged effective July 1, 2017, regardless of what rate was used at time of proposal submission.
The UFIRST-Proposal budgeting system has been updated and is calculating fringe at the FY18 proposed fringe rates.
For those UFIRST proposals in progress and submitted for approval prior to the fringe rates being updated in UFIRST, the proposal team or an approver can have the fringe rates updated prior to submitting to the sponsor, by having the approver click the UFIRST My Activities Menu item “Request Changes”. This returns the proposal to the proposal team for updating to FY18 rates by 1) manually adjusting the rates in the budget workspace or 2) remove the individual and then add the individual back, which results in a refresh, calculating fringe at the FY18 proposed rates.
If you are on the UFIRST proposal team you may email the approver and request the UFIRST proposal be returned for fringe benefit update.
If the proposal is at DSP for approval our staff will reach out to the UFIRST proposal team to discuss updating to FY18 fringe rates.
Division of Sponsored Programs
April 26, 2017
UF ADMINISTRATIVE MEMO
Alan M. West, Assistant Vice President and University Controller
Proposed 2017-2018 Fringe Benefit Pool Rates
The University has calculated the new proposed pooled fringe rates for fiscal year 2017-18
and has submitted them to the U.S. Department of Health and Human Services. Although
we do not expect any objections, the proposed rates are subject to DHHS approval
and should be used with that understanding in your planning for fiscal year 2017-18. T
he rates, when approved, will be effective July 1, 2017.
The pooled rates include the following employer costs of taxes and benefits:
FICA OASDI (Social Security)
Health Insurance (including graduate assistant and postdoctoral associates health insurance)
Retirement (employer contributions)
Clinical Disability Insurance
Vacation Leave Cash Outs
Sick Leave Pool Payments
Paid Parental Leave Payments
The employee categories and corresponding proposed benefit rates are as follows:
FY2018 FY2017 Change
Faculty (9-, 10-, and 12-month) 27.4% 26.9% 0.5%
COM Clinical Faculty 18.3% 16.4% 1.9%
Exempt TEAMS/USPS 35.8% 36.9% -1.1%
Non-Exempt TEAMS/USPS 45.2% 44.8% 0.4%
FY2018 FY2017 Change
Housestaff/Clinical Post Docs (CPFI) 20.6% 22.1% -1.5%
Graduate Assistants/Reg Post Docs (FAPD) 10.2% 20.4% -10.2%
Student OPS/Federal Work Study 0.6% 2.5% -1.9%
Other OPS/Temporary Faculty 6.6% 7.6% -1.0%
Please contact the following individuals if you have any questions:
NOTE: This and other Administrative Memos are
maintained at: http://administrativememo.ufl.edu
(ALL ATTACHMENTS TO ORIGINAL MEMOS ARE POSTED