From: UF Division of Sponsored Programs [mailto:[log in to unmask]] On Behalf Of Prindle,Brian E
Sent: Wednesday, April 26, 2017 2:03 PM
To: [log in to unmask]
Subject: [UFRESEARCH-L] All Proposals should now use the FY18 Proposed Fringe Rates


Dear Campus,

Effective, 4/26/17, all proposals should use the FY18 proposed fringe rates noted in the below Admin Memo, with the understanding that the proposed rates are subject to DHHS approval and the final approved rates will be charged effective July 1, 2017, regardless of what rate was used at time of proposal submission.

The UFIRST-Proposal budgeting system has been updated and is calculating fringe at the FY18 proposed fringe rates.

For those UFIRST proposals in progress and submitted for approval prior to the fringe rates being updated in UFIRST, the proposal team or an approver can have the fringe rates updated prior to submitting to the sponsor, by having the approver click the UFIRST My Activities Menu item  “Request Changes”. This returns the proposal to the proposal team for updating to FY18 rates by 1) manually adjusting the rates in the budget workspace or 2) remove the individual and then add the individual back, which results in a refresh, calculating fringe at the FY18 proposed rates.

If you are on the UFIRST proposal team you may email the approver and request the UFIRST proposal be returned for fringe benefit update.

If the proposal is at DSP for approval our staff will reach out to the UFIRST proposal team to discuss updating to FY18 fringe rates.

Thank you,

Brian Prindle

Division of Sponsored Programs


From: UF Administrative Memo - Self-subscribers [mailto:[log in to unmask]] On Behalf Of UF Administrative Memo
Sent: Wednesday, April 26, 2017 8:44 AM
[log in to unmask]
Subject: UF Administrative Memo: Proposed 2017-2018 Fringe Benefit Pool Rates



April 26, 2017





Alan M. West, Assistant Vice President and University Controller



Proposed 2017-2018 Fringe Benefit Pool Rates


The University has calculated the new proposed pooled fringe rates for fiscal year 2017-18

and has submitted them to the U.S. Department of Health and Human Services.  Although

we do not expect any objections, the proposed rates are subject to DHHS approval

and should be used with that understanding in your planning for fiscal year 2017-18.  T

he rates, when approved, will be effective July 1, 2017.


The pooled rates include the following employer costs of taxes and benefits:

FICA OASDI (Social Security)

FICA Medicare

Health Insurance (including graduate assistant and postdoctoral associates health insurance)

Retirement (employer contributions)

Life Insurance

Clinical Disability Insurance

Worker's Compensation

Unemployment Compensation

Vacation Leave Cash Outs

Sick Leave Pool Payments

Paid Parental Leave Payments


The employee categories and corresponding proposed benefit rates are as follows:


                                                                                    FY2018             FY2017             Change

Faculty (9-, 10-, and 12-month)                                 27.4%              26.9%                0.5%

COM Clinical Faculty                                                  18.3%              16.4%                1.9%

Exempt TEAMS/USPS                                                 35.8%              36.9%               -1.1%

Non-Exempt TEAMS/USPS                                         45.2%              44.8%                0.4%


                                                                                    FY2018             FY2017             Change

Housestaff/Clinical Post Docs (CPFI)                         20.6%              22.1%                -1.5%

Graduate Assistants/Reg Post Docs (FAPD)              10.2%              20.4%             -10.2%

Student OPS/Federal Work Study                               0.6%                2.5%                 -1.9%

Other OPS/Temporary Faculty                                   6.6%                 7.6%                -1.0%


Please contact the following individuals if you have any questions:


Brian Kuhl, [log in to unmask] or by phone 352-392-1231

Greg Dubois, [log in to unmask] or by phone 352-392-2402



NOTE: This and other Administrative Memos are

maintained at: