Like many people in academia, you seem to be (in my opinion) over-reacting to FERPA restrictions.
Straight from the FERPA website (https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html):
Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
· School officials with legitimate educational interest;
You are a school official with legitimate educational interest. End of issue.
That said, among the many people mentioned above who take an overly-strict reading of FERPA are some university attorneys and administrators. Thus, if you already have policy directives from them, obviously you should follow them.
Associate Director for Tutoring Programs
Northern Kentucky University
University Center 170F
We are struggling with a response to what I think may be a FERPA violation. I am hoping some of you have a similar situation or can bring some wisdom to bear.
We have a program in which students take tests, receive a score on those tests, but don’t receive the actual test back afterwards – they are not allowed to see the test, just the grade. I think this results from a fear of test leaking but I am not sure. A faculty member wants to share a student’s test with us in the tutoring center, so we can help the student master the issues behind the error.
This is just making me twitch…it just doesn’t seem to fit within any FERPA release I have ever seen. So even if the student wanted to sign such a release, does it exist? Additionally I worry that if the test did somehow leak, the finger would point straight back to us.
Does anyone have advice or suggestions for us? Maybe there is a way to think about this that hasn’t hit me yet…
Best Regards - Gail
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Gail Powers-Schaub, MSL
Manager Libraries & Student Achievement Centers
Madison College | 1701 Wright Street | Madison, WI 53704
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