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Peter, we do “indexing” projects for individual clients all the time. These range from 10 boxes to 10,000+ boxes. Generally a client is sending records to us for this process because they don’t know what they have, and we can help them develop a tool for making decisions about what should be destroyed, what should be kept (and for how long), and what should be scanned.

I’d be glad to have a call with you and our indexing team leader if you’d like more detailed insight on the process.

Christopher Powell Jones
Consulting Team Leader
Secure Records Solutions
www.securerecordssolutions.com<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.securerecordssolutions.com&d=DwIGaQ&c=pZJPUDQ3SB9JplYbifm4nt2lEVG5pWx2KikqINpWlZM&r=b5NZPQUb9_r2rQ3Zd74ATT3aSs9yKyRnJLOhqJvd7fE&m=dBp3wOqBl_0v5yrjASCPjynUmRM8QzloSOB2_kodC6A&s=1nR9XBjKRlTlTGYuEnOFix0C9jdC0xppzs04uufkm9c&e= >
(229) 226-0414 (o)
(850) 656-6900 (o)
(229) 224-1083 (c)
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On Nov 22, 2017, at 12:02 PM, Richardson, Peter <[log in to unmask]<mailto:[log in to unmask]>> wrote:

Good Afternoon Everyone,

I manage a very small (2,200 cartons) records warehouse.
I am hoping to purchase a barcoding system in the near
future.  My biggest practical impediment is that there
are about 700 larger double cartons, weighing about
80 pounds each.   Generally, they are on the fourth or
fifth (top) level of a five level warehouse   They are also
generally unlabeled, from many years ago, before my time
as Records Manager.  We do have a "cherry picker" unit
which is used to reach the higher levels.

I was wondering  whether anyone has ever tackled a
project of this type and how you handled the labor to
get the boxes down from the shelves and whether you
used the services of an intern to analyze the box contents.

Any thoughts or guidance would be greatly appreciated.

Best Regards,

Peter M. J. Richardson, MPA, CRM
Records Manager, Office of the City Clerk
100 NW 1st Avenue
Delray Beach, Florida  33444
(561) 243-7051, X 1311


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