Good Morning. As of today, February 6, 2019, all proposals should use the FY20 proposed fringe rates noted in the Administrative Memo below, with the understanding that the proposed rates are subject to DHHS approval. The final approved rates will be charged effective July 1, 2019, regardless of what rate was used at time of proposal submission.


The UFIRST budget smartform was updated today and will now calculate fringe at the FY20 proposed fringe rates on proposals created on or after February 6, 2019.


For those UFIRST proposals created before the FY20 UFIRST fringe rate update and not yet submitted to the sponsor, you can update the fringe rates to the new FY20 rates by 1) manually adjusting the rates in the budget workspace or 2) removing the individual in the budget workspace and then adding the individual back.  This will refresh the budget, calculating fringe at the FY20 proposed rates.  If the proposal is at the Core Office Review state, please ask DSP to return the proposal to the unit level for revision.  If the proposal is at the Department Review state, please ask your department approver to click the UFIRST My Activities Menu item “Request Changes” which will return the proposal to the unit level for revision.  


Please let us know of any problems you may encounter due to this change.


Also, please contact DSP if you have any questions or need any assistance.





Lisa Stroud
Associate Director of Electronic Research Administration

Division of Sponsored Programs | Office of Research
207 Grinter Hall | PO Box 115500 | Gainesville, FL 32611-5500
P: 352-294-2216 | [log in to unmask]




From: UF Administrative Memo - Self-subscribers <[log in to unmask]> On Behalf Of UF Administrative Memo
Sent: Friday, January 25, 2019 4:49 PM
To: [log in to unmask]
Subject: UF Administrative Memo: Proposed 2019-2020 Fringe Benefit Pool Rates



January 25, 2019





Alan M. West, Assistant Vice President and University Controller



Proposed 2019-2020 Fringe Benefit Pool Rates


The University has calculated the new proposed pooled fringe rates for fiscal year

2019-20 and has submitted them to the U.S. Department of Health and Human

Services.  Although we do not expect any objections, the proposed rates are subject

to DHHS approval and should be used with that understanding in your planning for

fiscal year 2019-20.  The rates, when approved, will be effective July 1, 2019.


The pooled rates include the following employer-paid costs of taxes and benefits:

FICA OASDI (Social Security)

FICA Medicare

Health Insurance (including graduate assistant and postdoctoral associates health



Life Insurance

Clinical Disability Insurance

Worker's Compensation

Unemployment Compensation

Eligible Leave Cash Outs

Sick Leave Pool Payments

Paid Parental Leave Payments


The employee categories and corresponding proposed benefit rates are as follows:


                                                                                FY2020              FY2019              Change

Faculty (9-, 10-, and 12-month)                        26.8%                27.0%                -0.2%

COM Clinical Faculty                                            18.8%                17.8%                  1.0%

Exempt TEAMS/USPS                                          35.7%                35.1%                  0.6%

Non-Exempt TEAMS/USPS                                 48.6%                48.3%                  0.3%

                                                                                 FY2020              FY2019              Change

Housestaff/Clinical Post Docs (CPFI)                23.4%                23.1%                  0.3%

Graduate Assistants/Reg Post Docs (FAPD)    12.1%                11.7%                  0.4%

Student OPS/Federal Work Study                        1.6%                  1.3%                 0.3%

Other OPS/Temporary Faculty                             5.7%                  5.6%                 0.1%


Please contact Brian Kuhl, [log in to unmask] or by phone (352)294-7266, if you have

any questions.



NOTE: This and other Administrative Memos are

maintained at: