Print

Print


Ruth,

Every institution should have a policy stating the destruction timelines and procedures for documents. If you talk to your institution's Registrar, I can just about guarantee they can tell you where to find this policy.

Wish I could be more helpful, but I want you to have the correct information.


Martin Golson
Director, Academic Support
Certified Learning Center Professional - Level 4
Austin Peay State University

(931) 221-6553

"Luck is what happens when preparation meets opportunity." - Seneca




From: Open Forum for Learning Assistance Professionals [mailto:[log in to unmask]] On Behalf Of Ruth Hwang
Sent: Tuesday, September 03, 2019 2:49 PM
To: [log in to unmask]
Subject: [External] FERPA and Learning Center records

*** This is an EXTERNAL email. Please exercise caution. DO NOT open attachments or click links from unknown senders or unexpected email - APSU IT Security. ***
________________________________
Hello everyone,

I am new to the administrative side of learning centers, and while I received the FERPA training, I couldn't find information on how long to keep certain records. How long are we supposed to keep student appointment records (indefinitely?)? What about student papers that were worked on with the student? For example, if we worked with a student on an assignment through an online platform, both the student and we have a copy of that student's work. Are we supposed to keep that as a part of FERPA regulations or is that something we can get rid of once the semester is over (or once the student graduates)? As far as I know, that doesn't count as a student record, so we can keep it for as long as we see fit, but I was wondering if I was missing anything (and what other practices were out there!).

Thank you,
Ruth Hwang
Learning Assistance Specialist
45 Eureka Street
Pasadena, CA 91103
Phone:(626) 529-8428
Email: [log in to unmask]<mailto:[log in to unmask]>
Pronouns: she, her, hers
StrengthsFinder 2.0 Top 5: Connectedness, Woo, Communication, Strategic, Positivity
[cid:[log in to unmask]]<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pacificoaks.edu_&d=DwMFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=Um1TyylpWzl-qltyVzInqYR50s2A4t1SZ3N2YixqyM4&s=5kIKtADOKqKsmot7Ybev4eU3z2G1VThNUO0AvSLRPW0&e=>
https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pacificoaks.edu&d=DwIFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=9-i2EEtGIV5qIUeAgaax704gvmW73Z_v_ui5g09Yboo&s=NtA9P5Bvu5IVr7UhXt9TGZd_v4zjoM3S9aIWQUK7pD4&e= <https://urldefense.proofpoint.com/v2/url?u=http-3A__www.pacificoaks.edu_&d=DwMFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=Um1TyylpWzl-qltyVzInqYR50s2A4t1SZ3N2YixqyM4&s=5kIKtADOKqKsmot7Ybev4eU3z2G1VThNUO0AvSLRPW0&e=> l  follow us [Description: Description: Description: Description: Description: Description: Description: cid:BAFB78F3-F4D9-4728-8905-EE22D34DDBE9] <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.facebook.com_PacificOaks&d=DwMFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=Um1TyylpWzl-qltyVzInqYR50s2A4t1SZ3N2YixqyM4&s=HGeq4HwCezw6T1C62u23alEbDWTvE60V6pDeg-G9G9k&e=>  [Description: Description: Description: Description: Description: Description: Description: cid:E5BDAE10-21B2-492B-AEAD-230944B96458] <https://urldefense.proofpoint.com/v2/url?u=https-3A__twitter.com_pacificoaks&d=DwMFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=Um1TyylpWzl-qltyVzInqYR50s2A4t1SZ3N2YixqyM4&s=UUEV6W8C06izxID4QCwrExUY3t0MbQEnF5gdcW3s8z8&e=>  [Description: Description: Description: Description: Description: Description: Description: cid:F1033DD2-7E3B-4B95-A51F-72085C485223] <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.linkedin.com_edu_school-3Fid-3D17892-26trk-3Dtyah-26trkInfo-3Dtas-253Apacific-2520oaks-2520college-252Cidx-253A2-2D1-2D2&d=DwMFAg&c=sJ6xIWYx-zLMB3EPkvcnVg&r=tkAACBgX69zH9b8QGasKbhgWu8w0Arh-QhL0xf_Y95k&m=Um1TyylpWzl-qltyVzInqYR50s2A4t1SZ3N2YixqyM4&s=DSyq8YP196D3dvxCZzO6RLdsYPv6KmzXIKGGYwghbWs&e=>

~~~~~~~~~~~~~~~ To access the LRNASST-L archives or User Guide, or to change your subscription options (including subscribe/unsubscribe), point your web browser to http://www.lists.ufl.edu/archives/lrnasst-l.html<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.lists.ufl.edu_archives_lrnasst-2Dl.html&d=DwQFAg&c=pFsveJJPHV1MuWVdwlSI7Q&r=LLJcVZFbGsnLxP-6hq2DrA&m=dQ18dnU19CL3rCUjQzs6pKrxnfbioltG3DgAdmvIdAI&s=pAIfaTWCYlXal57oIz6andhNG0QNcdlxHfffKQ7SAtE&e=> To contact the LRNASST-L owner, email [log in to unmask]<mailto:[log in to unmask]>

~~~~~~~~~~~~~~~
To access the LRNASST-L archives or User Guide, or to change your
subscription options (including subscribe/unsubscribe), point your web browser to
http://www.lists.ufl.edu/archives/lrnasst-l.html

To contact the LRNASST-L owner, email [log in to unmask]